Programme specification

MSc in Aquatic Science and Technology

Civilingeniør, cand. polyt. (Akvatisk Videnskab og Teknologi)
Master of Science in Engineering (Aquatic Science and Technology) 

About the Programme Specification

This programme specification revised by 1 September 2021 applies for all students enrolled in the programme. 

Students enrolled from 1 September 2021 will find their curriculum in the paragraph "Curriculum".

Students enrolled prior to 1 September 2021 may find additional information to the curricullum in the paragraph "Curriculum, previous admission years.

The programme specification also includes the course descriptions in DTU's course database, which states rules pertaining to both the programme specific and eligible courses in the programme.

The programme specifications are laid down by DTU in accordance with Ministerial Order on Full-Time University Programmes No. 20 of 9 January 2020, Ministerial Order on the International Education Activities of Universities No. 247 of 13 March 2015 and Ministerial Order on the Grading Scale and Other Forms of Assessment of Study Programmes Offered under the Ministry of Higher Education and Science (the Grading Scale Order) No. 114 of 15 February 2015. In accordance with DTU’s regulations section 11 (8), the curricula have been approved by the Dean of Graduate Studies, authorized by the President.

Duration

The Master of Science in Engineering programme is a 2-year programme equivalent to 120 ECTS point (European Credit Transfer System)  .

Specific rules apply for the Industry MSc Eng Programmes. These programmes combine work with studies and are part-time studies where the 120 ECTS points are obtained over a 4-year period.

General admission requirements

Only applicants holding either a relevant Bachelor of Science in Engineering, a Bachelor in Engineering (diplomingeniøruddannelse) or a Bachelor of Natural Science degree can be admitted to a Master of Science in Engineering programme. The bachelor degree must be less than 10 years old.

The individual MSc Eng programme states in detail which bachelor programmes qualify and whether applicants have to complete supplementary educational activities.

Requirements for supplementary educational activities can equate to up to 30 ECTS credits and are specified in the form of a list of courses under the individual MSc Eng programmes.

The specific requirements must be met before graduating from the bachelor programme or in connection with conditional admission to a particular MSc Eng programme. The courses must be passed prior to the commencement of studies within one year from the conditional admission.

Supplementary educational activities in connection with conditional admission to an MSc Eng programme do not form part of the MSc Eng programme, and partial tuition fees are charged. If the supplementary courses have not been passed within the deadlines specified, the conditional admission to the programme is withdrawn.

The Master of Science in Engineering programmes are offered in English. Therefore applicants must demonstrate proficiency in English (B-level, IELTS, TOEFL-, CAE). From Spring 2020 the minimum grade of English B-level is 3.0 (on the Danish grading scale). https://www.dtu.dk/english/education/msc/admission-and-deadlines/language_test_requirements

DTU offers Honours Programme as part of all MSc  Eng. programmes. The admission requirements are described at http://www.dtu.dk/english/education/msc/honours-programmes

Specific prerequisites for the Industry MSc Eng Programmes

The prerequisites are similar to the specific ones that apply to the 2-year-programmes but in addition, the applicant must have a job relevant for the studies with a work load of at least 25 hours a week or the applicant may be self-employed in a start-up company. Read more about the rules on the website

Academic requirements for this programme

National Applicants (holding a Bachelor from Denmark)

The following Bachelor of Science in Engineering programmes give students access to admission to the MSc Eng programme in Aquatic Science and Technology:

  • Biotechnology
  • Chemistry and Technology
  • Earth and Space Physics and Engineering
  • Environmental Engineering
  • Human Life Science Engineering
  • Quantitative Biology and Disease Modelling
  • General Engineering (Living Systems)

Other Danish bachelor degrees:

  • University of Copenhagen: Bsc in Biology, Biology-Biotechnology, Geography and Geoinformatics, Natural Resources, Geology-Geoscience, Geophysics, Meteorology
  • University of Aarhus: Bsc in Biology, Geoscience; B Eng in Biotechnology
  • University of Aalborg: Bsc in Biology, Biotechnology, Environmental Technology, Chemical Engineering and Biotechnology, Sustainable Biotechnology; B Eng in Chemistry and Biotechnology
  • University of Southern Denmark: Bsc in Biology, Environment and Resource Management; B Eng in Chemistry and Biotechnology
  • University of Roskilde: Bsc in Natural Science
  • University of the Faroe Islands: Bsc in Biology

 

Other National and International (holding a Bachelor from outside Denmark) Applicants

Candidates with other bachelor degrees (both Danish and foreign) are welcome to apply provided their BSc study contains the necessary prerequisite knowledge for MSc study. The evaluation of applications emphasizes courses in biology, chemistry, physics, mathematics and environmental engineering / sciences.It is recommended that the students use some of their electives to obtain knowledge related to some aspect of aquatic ecology, production or management, e.g., aquaculture, fisheries, aquatic ecosystem management or oceanography.

Competence profile

The Master of Science in Engineering programme has two central objectives:

  • Academic cutting-edge competencies which are the result of a clear study progression and which are unique to the graduate. The academic competencies contain elements of actual research and are manifested in the final master thesis
  • Polytechnic holistic competencies that, in addition to identity-creating professionalism, also include being able to gain an overview of a complex technical problem and being able to think in technical terms in sustainable, societal and economic contexts

An MSc in Engineering programme from DTU is a research-based education at the highest technological level, which qualifies the holder to take on knowledge-intensive positions in the business community and society that is distinguished by a high level of scientific development. Moreover, the MSc in Engineering qualification allows the holder to continue his/her education in the field of research (research-based programmes, Ph.D.).

The holder of an MSc in Engineering has the competencies required to analyse, synthesize and evaluate theory and experiments relating to complex and complicated engineering systems, issues, and solutions for the benefit of society. 

Goals for learning outcome of the MSc Eng programme

The goals for learning outcome of the MSc Eng programme comprises the shared academic goals for learning outcome of the entire MSc Eng programme at DTU and the programme specific goals for learning outcome of each MSc Eng programme.

Shared academic goals for learning outcome
 
Knowledge and understanding

A graduate of the MSc Eng. programme from DTU

  • has a solid understanding of and a firm base of knowledge in natural sciences and technological principles, possesses comprehensive knowledge within a given subject area and is familiar with the current development trends and opportunities within the academic area
  • can identify and reflect on technical scientific issues and understand the interaction between the various components of an issue
  • can, based on a clear academic profile, apply elements of current research at an international level to develop ideas and solve problems
  • has insight into and understanding of the interaction between the various engineering domains and other competencies in connection with solving specific engineering problems
  • possesses knowledge about sustainability, innovation, and entrepreneurship  

 
Skills
A graduate of the MSc Eng. programme from DTU

  • masters technical scientific methodologies, theories, and tools, and has the capacity to take a holistic view of and delimit a complex, open issue, put it into a broader academic and societal perspective and, on this basis, propose a variety of possible actions, while considering sustainability
  • can develop relevant models, systems, technologies and processes aimed at solving technological problems
  • can communicate and mediate research-based knowledge both orally and in writing
  • can discuss technological issues with various types of stakeholder
  • is familiar with and can seek out leading international research within his/her specialist area

 
Competencies
A graduate of the MSc Eng. programme from DTU

  • masters technical problem-solving at a high level through cross disciplinary team work, and has the capacity to work with and manage all phases of a project – including preparation of timetables, design, solution and documentation
  • can work independently and reflect on own learning, academic development and specialization
  • can independently combine his/her technological knowledge with knowledge about sustainability, business, management, organization and project work

The MSc Eng. programme qualifies the graduate to hold positions in the private and public sectors, the consulting industry or to apply for research training with a view to earning a PhD.

Programme specific goals for learning outcome

A Master of Science in Engineering (Aquatic Science and Technology)

  • can explain how the physical, chemical and biological aspects of aquatic ecosystems interact, and how these systems react to human-induced changes.
  • can describe how mathematical models can be used to interpret, synthetize and predict interactions in aquatic environments.
  • can list and explain the range of options that exist for the management of aquatic ecosystems in the contexts of fishery, aquaculture, and integrated ecosystem management.
  • can identify the key issues of sustainability and environmental changes in aquatic ecosystems on the basis of existing scientific development, legislation and societal needs.
  • can use state-of-the-art analysis and measuring equipment for the collection of aquatic data, and take potential sources of error and uncertainties into consideration.
  • can formulate hypotheses and research questions in the field of aquatic science, and select experimental, theoretical or field-based approaches to the investigation of same.
  • can analyze and interpret aquatic data through the application of quantitative statistical methods.
  • can assess and interpret results from mathematical modelling of aquatic populations and ecosystems.
  • can quantify and predict specific human-induced changes related to e.g., fisheries, climate-change or pollution, in aquatic ecosystems.
  • can communicate and discuss scientific results orally and in writing.
  • can solve complex practical and theoretical problems in the context of aquatic science and technology.
  • can develop conceptual and mathematical models based on solid knowledge of aquatic ecosystems.
  • can apply and assess scientific results in relation to applicable knowledge in the field of aquatic science and technology.
  • can select and evaluate different management strategies based on knowledge about and predictions concerning how aquatic ecosystems function.
  • can independently execute, report and evaluate a research or engineering project within a specific area (such as oceanography, aquaculture or fishery).

A Master of Science in Engineering (Aquatic Science and Technology) will be able to contribute to tackling of climate change, preservation of oceans and aquatic ecosystems, and sustainable food production, according to the Sustainable Development Goals of the United Nations. The SDGs that are central for the study programme are #14 (Life below water), #13 (Climate action) and #12 (Responsible production and consumption).

Study line in Aquaculture

The MSc graduate with a focus in Aquaculture

  • can account for the challenges and solutions of minimizing environmental impact from aquaculture activities (including nutrient discharge and end-of-pipe treatment
  • can evaluate the significance of water quality parameters and their effects, and apply the best possible technology for use in recirculation systems for aquaculture
  • can account for the nutritional requirements of fish, critically assess the nutritional composition of a diet, and benchmark its performance
  • can appraise the husbandry requirements for aquaculture production and animal welfare
  • can contribute to the development of infrastructure and technology, drawing on technological expertise and knowledge in the field of aquaculture
  • can critically assess all steps in the life cycle of aquaculture production
  • can plan and design, using the state of the art technology, a recirculating aquaculture facility that takes into account both water quality requirements in production and environmental impact issues
  • can account for physical, biological, and chemical water treatment practices applied in recirculating aquaculture
  • can design, implement, optimize and evaluate technological solutions in the field of aquaculture

Oceanography study line

The MSc graduate with a focus on Oceanography

  • knows how organisms are affected by the physical and chemical properties of the sea, and how individual interactions shape population and ecosystem level processes
  • can interpret measurements and model results of oceanographic quantities related to physics and biogeochemistry
  • can describe how climate change and other anthropogenic disturbances influence the pelagic food webs, ocean productivity and biogeochemical cycles 
  • can apply skills and knowledge about the physics and biological production of the sea to address issues in the field of marine management—for example, in connection with coastal eutrophication, environmental impact from the offshore industry, or the construction of artificial reefs.

Study line in Sustainable Fisheries

The MSc graduate with a focus on Sustainable Fisheries

  • knows how fishing affects the structure and functioning of aquatic ecosystems (mainly marine) and the population dynamics, growth and genetics of affected fish populations
  • can account for how oceanographic, environmental and ecosystem processes (including climate change) interact with the ecology and biology of fish and their fisheries
  • understands the human dimensions involved in management of commercial and recreational fisheries
  • understands that fisheries management is an integral part of a broader ecosystem-based management scheme that considers all aspects of the ecosystem and thrives to balance the need for nature conservation and resource exploitation.
  • capable of using state-of-the-art methods to estimate the abundance, biomass, and productivity of exploited stocks, as well as the sustainable level of exploitation
  • can interpret, explain, and critically evaluate the content of fisheries advice coming from advisory bodies
  • can identify the essential elements of sustainable fisheries advice complying with international conventions
  • can design and evaluate solutions to sustainable fisheries (commercial and recreational) using gear design, mathematical models, molecular methods, and regulatory management tools

Structure

The MSc Eng programme is a research-based technological programme at elite level aimed at qualifying the graduate for a knowledge-intensive position in industry and the business sector and in society in general. Graduates obtain the title Master of Science in Engineering in the given engineering field

The MSc Eng has a workload of 120 ECTS credit points. The programmes comprise four categories of courses: General competences, Technology specialization, Electives and Thesis. If students choose more than the required credits in the groups with mandatory courses, the credits count as elective courses.

General Competence Courses
The General Competence Courses have a broader scope than the specialist competencies. The primary purpose is to ensure that a series of competences – in association with the individual specialization – are obtained by all candidates. The following three considerations must be emphasized:  

  • A generalist point of view, where technology is combined with economics, management, organization and project work, and where the key is to have a technical approach in a commercial and societal perspective
  • A synthesis point of view concentrating on working with an open problem where teamwork and cooperation, especially interdisciplinary work, are a key element 
  • Normative technical skills that formulate a common academic identity for the degree program and/or indicate the academic point of departure and level of the program  

The polytechnic holistic competencies that are cited as one of the two central objectives for the MSc program can be obtained in many ways, but the contents of the study program’s General Competencies outlined here ensure that the central aspects of these competencies are part of the course of study, depending on how the Technological Specialization and MSc thesis are undertaken.

Technological Specialization Courses
The Technological Specialization and MSc Thesis together represent the basic foundation for achieving the academic cutting-edge competencies. The specific courses offered within the Technological Specialization are dynamic and will constantly reflect (potential) technological developments.

Elective Courses
The Elective Courses include all MSc courses at DTU and similar courses at other universities in case these courses have been pre-approved. They provide an opportunity for master students to either focus even more on their chosen area of specialization or to supplement the academic specialization with general disciplines/competencies. Master students may choose as much as 10 credit points among the bachelor courses at DTU and courses at an equivalent level from other higher institutions. Master students may also choose as much as 10 credit points within the general engineering courses category (meaning courses that do not have technical-scientific content but falls within the learning objectives of the study programme). However, bachelor courses and general engineering courses may not exceed 10 credit points in total.

Master Thesis 
The Master Thesis is the final project of the course of study. In many cases, it will be possible for the Master Thesis to include collaboration with a company. The Master Thesis must as a minimum equal 30 ECTS credit points, but may be 32½ or 35 ECTS credit points. Please read the chapter “Master Thesis” for more information.

Study Lines and Focus areas
Within a MSc programme, there might be one or more study lines.  A study line is a suggested combination of courses geared towards a specific aspect of a discipline. The specialization title will - when approved by the head of studies - be added on the diploma. 

Focus areas are exclusively descriptive and will not be added on the degree diploma.

Programme provision

In order to obtain the MSc degree in Aquatic Science and Technology the student must fulfill the following requirements:

  • Have passed a minimum of 30 points from within the group of General Competence Courses
  • Have passed a minimum of 30 points from within the group of Technological Specialization Courses
  • Have completed a Master Thesis of 30-35 points within the field of aquatic science
  • Have passed a sufficient number of Elective Courses to bring the total number of points for the entire study up to 120

Study lines/focus areas

All students in AS&T share a common interdisciplinary basis in marine and freshwater biology, mathematics and modeling and management of aquatic resources. The students can choose to specialize in the field of aquaculture, oceanography or sustainable fisheries, where the students are expected to complete at least 30 ECTS points within their specialization. This consists of a mandatory basis of 15-20 ECTS, supplemented by 10-15 ECTS which must be chosen from the specialization-relevant courses. In order to obtain the specialization, the students must write their final thesis on a relevant topic. The students have also an option of enrolling in a joint master programme on Sustainable Aquaculture with the the Norwegian University of Science and Technology (NTNU). For more information and requirements of the Sustainable Aquaculture programme, see https://www.dtu.dk/english/education/msc/joint-international-programmes-1-/sustainable-aquaculture-ntnu.

Aquaculture

In the aquaculture specialization, the main focus lies on recirculating aquaculture systems (RAS) and technology from design and function of individual components and processes to turn-key land based facilities with the highest possible degree of water re-use and lowest environmental impact. 

Mandatory for aquaculture study line:

25316 Recirculating aquaculture systems

25322 Advanced course in recirculating aquaculture systems: design and application

25326 Fish physiology in aquaculture

25321 Fish nutrition and bioenergetics

In addition, at least 10 ECTS should be chosen from:

25331 Exercises in recirculating aquaculture systems

25315 Genetic methods in aquaculture

25317 Diseases and veterinary aspects related to aquaculture

25334 Genomic methods in breeding and management of aquatic living resources

28434 Membrane technology

25323 Topics in aquatic sciences and special courses that relate to topics of aquaculture can, after approval from the DTU Aqua study board, also be included in the 10 ECTS.

Elective courses that can in addition be relevant for aquaculture specialization include: 25332, 25333, 12333, 02411, 12104, 12121, 12109, 12108, 12138, 12237, 41312, and 28855 (not an exhaustive list).

The joint master programme in Sustainable Aquaculture includes one year of aquaculture courses in DTU focusing on recirculating technology, and one year of courses in NTNU focusing on marine aquaculture. For the requirements of this programme, see https://www.dtu.dk/english/education/msc/joint-international-programmes-1-/sustainable-aquaculture-ntnu.  

Oceanography

The oceanography specialization combines biology with physics, chemistry and mathematics, providing engineers with a solid knowledge base in interdisciplinary oceanography and the ability to integrate ocean observational data (field and experimental) with model predictions.

Mandatory for oceanography study line:

25310 Biological oceanography 

25302 Physical oceanography 

25327 Chemical oceanography

25333 Aquatic systems engineering

In addition, the students must choose at least 10 ECTS from the following:

25314 Computational marine ecological modelling

25311 Fisheries oceanography

25325 Climate change in aquatic environment 

25324 Aquatic field work 

25323 Topics in aquatic sciences and special courses that relate to topics of oceanography can, after approval from the DTU Aqua study board, also be included in the 10 ECTS.

Elective courses that can in addition be relevant for oceanography specialization include: 02409, 02411, 02424, 12237, 12138, 30530, 31200, 41312 and 42262 (not an exclusive list).

Sustainable Fisheries 

The specialization in Sustainable Fisheries combines fish biology, stock assessment, fishing technology, monitoring, management and modeling in order to provide students with the necessary knowledge to contribute to sustainable management of fish and shellfish resources.

Mandatory for the study line in Sustainable fisheries:

25307 Fisheries ecology and assessment 

25312 Fisheries systems – management and modelling 

In addition, the students must choose at least 15 ECTS from the following:

25313 Genetic methods in fisheries and aquatic biodiversity conservation 

25320 Recreational fishing; biological impacts, management and human dimensions 

25311 Fisheries oceanography 

25336 Fish capture technology

25323 Topics in aquatic sciences (5 ECTS) and special courses that relate to topics of fisheries can, after approval from the DTU Aqua study board, also be included in the 15 ECTS.

Elective courses that can in addition be relevant for fisheries specialization include: 25333, 25332, 25314, 25321, 25326, 12343, 12333, 30530, 02424, 02411, 02409, 12104 and 12121 (not an exclusive list).

All specializations involve issues of management and therefore qualify for jobs within aquatic management.

Curriculum

The central courses in the MSc program in Aquatic Science and Technology are:

  • Introduction to aquatic ecosystems, anthropogenic threats and sustainable solutions (25301)
  • Mathematical models in ecology (25328)
  • Aquatic ecosystem managemet (25318)
  • Statistics, to be chosen between 02441, 02411 and 02418
  • Study line - specific technological course (25316, 25333 and / or 25616) and / or a management / business related course (25332 )
General Competence Courses
Mandatory courses
25301 Introduction to aquatic ecosystems, anthropogenic threats and sustainable solutions 5 point Autumn E4A (Tues 13-17)
25318 Aquatic ecosystem management 5 point Autumn E5A (Wed 8-12)
25328 Mathematical models in ecology 10 point Autumn E3A (Tues 8-12) and Autumn E1B (Thurs 13-17)

Choose 5 ECTS points from the following courses:

02411 Statistical Design and Analysis of Experiments 5 point Autumn E2A (Mon 13-17), Spring F1A (Mon 8-12)
02418 Statistical modelling: Theory and practice 5 point Autumn E4A (Tues 13-17)
02441 Applied Statistics and Statistical Software 5 point January

Choose 5 ECTS points or more between the following courses:
25316 Recirculating aquaculture systems 5 point Spring F3A (Tues 8-12)
25332 Business Development and Innovation 5 point Autumn E1A (Mon 8-12)
25333 Aquatic Systems Engineering 5 point Spring F1B (Thurs 13-17)
25335 Introduction to Fisheries Technology 5 point Autumn E5B (Wed 13-17)

Technological Specialization Courses
Choose 30 ECTS points or more from the following courses:
25302 Physical oceanography 5 point Autumn E5B (Wed 13-17)
25307 Fisheries Ecology and Assessment 10 point Spring F5A (Wed 8-12) and Spring F5B (Wed 13-17)
25310 Biological oceanography 5 point Spring F2B (Thurs 8-12)
25311 Fisheries oceanography 5 point Autumn E2B (Thurs 8-12)
25312 Fisheries systems – management and modelling 5 point Autumn E2A (Mon 13-17)
25313 Genetic methods in fisheries and aquatic biodiversity conservation 5 point June
25314 Computational marine ecological modelling 5 point Spring F3A (Tues 8-12)
25315 Genetic methods in aquaculture 5 point January
25316 Recirculating aquaculture systems 5 point Spring F3A (Tues 8-12)
25317 Diseases and veterinary aspects related to aquaculture 5 point Autumn E2A (Mon 13-17)
25320 Recreational fishing; Biological impacts, management and human dimensions 5 point July
25321 Fish nutrition and bioenergetics 5 point Spring F1B (Thurs 13-17)
25322 Advanced course in recirculating aquaculture systems: Design and application 5 point June
25323 Topics in aquatic science and technology 5 point F7 (Tues 18-22) and E7 (Tues 18-22)
25324 Aquatic field work 5 point June
25325 Marine ecosystems and climate change 5 point Autumn E3A (Tues 8-12)
25326 Fish physiology in aquaculture 5 point Spring F2A (Mon 13-17)
25327 Chemical oceanography 5 point Spring F1A (Mon 8-12)
25331 Exercises in recirculating aquaculture systems 5 point Spring F4A (Tues 13-17)
25333 Aquatic Systems Engineering 5 point Spring F1B (Thurs 13-17)
25334 Genomic methods in breeding and management of aquatic living resources 5 point Autumn E5A (Wed 8-12)
25336 Fish Capture Technology 5 point August

Elective Courses
Elective Courses are any advanced level courses at DTU as well as courses from other universities with credit transfer to DTU. They can be in areas such as:

  • Non-program courses to obtain scientific skills on an advanced level (statistics, computation, modelling, GIS, etc.)
  • Additional technological specialization courses or external programme courses with the objective of obtaining further specialization within a selected area or broadening the aquatic scope of the study plan
  • Master students may choose as much as 10 credit points among the bachelor courses at DTU and courses at an equivalent level from other higher institutions.

 

Curriculum, previous admission years

The following courses also count as General Competence Courses for students accepted prior to September 2021:

25616 Fish capture technology 5 point August
42490 Technology, management, organisation and Business models (TEMO) 10 point Autumn E5 (Wed 8-17), Spring F5 (Wed 8-17)

The following courses also count as Technological Specialization Courses for students accepted prior to September 2021:

25616 Fish capture technology 5 point August

The courses listed below also count as General Competence Courses for students accepted at DTU prior to September 2019:

25309 Design of Survey and Monitoring Systems 5 point F1B (Thurs 13-17)
KU028 Applied Marine and Freshwater Ecology 10 point Fall

The following courses also count as Technological Specialization Courses for students accepted prior to September 2019:

24201 Diseases and veterinary aspects related to Aquaculture 5 point E2A (Mon 13-17)
25305 Marine aquaculture 5 point Spring F5B (Wed 13-17)
25309 Design of Survey and Monitoring Systems 5 point F1B (Thurs 13-17)
KU027 Applied phycology 7.5 point Spring F2A (Mon 13-17)

Master's thesis

The master's thesis is the final assignment of the programme. The objective of the master's thesis is to give students the opportunity to independently apply the knowledge they have acquired to a larger project that concludes with a written report. The thesis must document skills in applying scientific theories and methodologies to a clearly defined academic topic.

It is also possible to do an entrepreneurial thesis with a supervisor or co-supervisor from the Centre for Technology Entrepreneurship. Read more about the content and how to apply on their website: https://www.entrepreneurship.dtu.dk/education

Prerequisites for starting a master’s thesis
The master’s thesis can only be commenced when the student lacks no more than 15 ECTS credits besides the thesis.

If the student wishes to start his/her master's thesis at an earlier stage, he or she must submit an application to DTU’s Board of Exemption. The application must be accompanied by a statement from the Head of Studies. Read more about submitting an application at DTU Inside under 'Structure and rules'/'Exemption, leave and maternity leave'/Exemption'. If the student begins his/her master's thesis without all prerequisites being met, and without an exemption being granted, the Office for Study Programmes and Student Affairs may choose to cancel the student's project report in the system.

The content and learning objectives of the thesis
The content of the thesis is to be agreed upon with a supervisor. Find more information on the supervisor below in the section ‘’The supervisor’.

The thesis may contain a combination of experimental work, fieldwork, theoretical studies, synthesis, modelling, and analysis. All theses must include elements of literature studies and criticism. In addition, the thesis contains the following overarching learning objectives:

A graduate of the MSc programme from DTU:

  • can identify and reflect on technical scientific issues and understand the interaction between the various components that make up an issue
  • can, based on a clear academic profile, apply elements of current research at international level to develop ideas and solve problems
  • masters technical scientific methodologies, theories, and tools, and has the capacity to take a holistic view of and delimit a complex, open issue, put it into a broader academic and societal perspective, and, on this basis, propose a variety of possible actions while considering sustainability
  • can develop relevant models, systems, technologies, and processes aimed at solving technological problems
  • can communicate and mediate research-based knowledge both orally and in writing
  • is familiar with and can seek out leading international research within his/her specialist area.
  • can work independently and reflect on own learning, academic development, and specialization
  • masters technical problem-solving at a high level through cross-disciplinary team work, and has the capacity to work with and manage all phases of a project – including preparation of timetables, design, solution, and documentation

Further learning objectives exist for the entrepreneurial thesis: https://www.entrepreneurship.dtu.dk/education/entrepreneurial-thesis

The supervisor
A master's thesis agreement is to be concluded between the student and a supervisor and it must be done well in advance of the starting day of the thesis. The main supervisor for a master's thesis must

  • be a permanent employee (with the exception of assistant professors and researchers) at DTU as a VIP with one of the following job categories: assistant professor, associate professor, researcher, senior researcher, senior adviser, or professor,
  • have completed DTU's course 'Supervision of larger projects at DTU' or similar pedagogical competence development at the university level e.g. a course in PhD supervision; for assistant professors, however, it is sufficient that one is in the process of UDTU, and
  • have in-depth knowledge of the study conditions at DTU.

For assistant professors and researchers, however, there is an additional requirement that an associate professor, senior researcher, senior adviser, or a professor (docent, ingeniørdocent or professor) must be connected to the project as co-supervisor, so that the assistant professor/researcher does not have sole responsibility for the project.

The head of department can approve that a VIP who for a number of years has gained extensive experience in supervising final projects, can be the main supervisor without having completed the course 'Supervision of major projects at DTU' or equivalent.

The supervisor is required to confirm that the student has the requisite academic qualifications for undertaking the master's thesis. The student is required to document his/her qualifications and level in the form of a list of courses he/she has completed.

The supervisor must regularly follow the progress of the thesis and ensure that the master's thesis falls within the academic focus area of the MSc programme.

Start time for the master’s thesis
The start time of the thesis is the first working day after the last study activity. If the last study activity finishes on a day within the semester (e.g. project course), the start time of the thesis must be the first working day after the last study activity.

Students and thesis supervisors may always agree on earlier start dates. Alternate start dates may apply for academic reasons and if approved by the supervisor. For a delayed start, the project registration must always contain a justification for the delayed start.

In determining the start date of the project, the supervisor's 3-week summer vacation in June, July or August must be taken into account in order not to come into conflict with the 10-day deadline of the oral defense, cf. below under ‘Assessment and examination’. The project plan should also reflect this.

Project agreement and volume
The master's thesis must have a scope equivalent to 30, 32½, or 35 ECTS credits. In connection with the formulation of a project agreement, the project period should be specified. 

A master's thesis must be undertaken as a full-time course of study and the stipulated time is:

  • 30 ECTS credits = 5 months
  • 32½ ECTS credits = 5½ months
  • 35 ECTS credits = 6 months

Specific rules apply for the Industry MSc Eng Programmes. These programmes combine work with studies and are part-time studies.

Therefore their master thesis may be undertaken as a part-time course of study and the stipulated time is

  • 30 ECTS credits = 10 months
  • 32½ ECTS credits =11 months
  • 35 ECTS credits =12 months

The master's thesis must be written in English and it must include an abstract. As an exemption, the supervisor of the master's thesis can decide that the thesis may be written in Danish. This decision can only be made due to professional, academic reasons. The Head of Studies for the study programme must accept this exemption.

The master's thesis may be prepared either individually or as a group project with a maximum of four students.

The master's thesis may be undertaken in collaboration with a company. Find more information regarding projects in cooperation with a company at DTU Inside under ‘Rules and Structure’/’Teaching’/’Project courses’.

The master's thesis may be prepared abroad if the general requirements are met. The supervisor, also being the examiner of the project, still has to be an employee at DTU, and the external examiner has to be appointed by the Corps of External Examiners for the engineering programmes (www.censornet.dk).

Formalities regarding report length, content, structure, and duration of the oral defense, etc., are agreed upon between the student and the main supervisor. In the event of disagreement, the board of studies at the department where the main supervisor is employed may be involved.

The student's agreement with the supervisor must be reported in the Project Reporting System well in advance of the start of the project. The supervisor makes the report. Upon registration, the Head of Studies is automatically informed of the thesis and can, within 14 days, reject the project if this does not fall within the programme’s technical and scientific field. The student will be contacted if the project cannot be approved. Notwithstanding the academic approval, however, the project work must not start until the student receives an e-mail with the approved project agreement from the Office for Study Programmes and Student Affairs. This also applies if the master's thesis is completed in whole or in part outside DTU.

Project period
Before the project period

The master's thesis agreement is binding and counts as an examination attempt from the time when the master's thesis according to the agreement begins. The master's thesis agreement may be cancelled until the start date of the master's thesis, in which case it will not count as an exam attempt.

As a general rule, no parallel activities are conducted in this period. Nevertheless in order not to prolong the total time of the study programme the period may be extended with 3 weeks of study for every 5 additional ECTS credits from course activity. If the project is carried out as a group project, any extension of the project period will apply to all members of the group. It is the project supervisor who allocates the extra time when the project is reported in the Project Reporting System.

When determining the start date of the project, the supervisor's 3-week summer vacation in June, July, or August must be taken into account in order to avoid conflicting with the 10-day deadline for holding the oral defense, cf. below under ‘Assessment and examination’. The project plan should also reflect this.

Prior to the project start, the project period may also be extended by up to 3 weeks due to documented impairment. If the project is carried out as a group project, this extension will be given to all members of the group. Read more about this on DTU Inside under 'Structure and rules'/'Exam'/'Special Exam Conditions'.

After the start of the project
During the project period the supervisor may extend the project by 1 week for every course, the student plans to complete as a re-exam during the project period. The student shall present his/her study plan to the supervisor and possibly documentation of the final exam registration. The supervisor must report the new deadline of the project to the project registration system.

Extension of the submission deadline for the project must be noted in the final version of the project plan. This applies to all types of extensions of the submission deadline.

Project plan
During the first month, the student is to submit/upload a project plan to the thesis, outlining the objective of the thesis. The student automatically receives an email with information about the submission deadline for the project plan, just as there is a link to an overview of all the student's submissions at DTU Inside ('My assignments'). Upload takes place via the group that has been created for the master’s thesis. In the project plan, the student is also to take into account the overarching learning objectives listed above.

When submitting the thesis, the student is to enclose a separate document presenting the original project plan and a revision of the same, where appropriate. In addition, the document is to include a brief auto-evaluation of the project process.

Extension of the project period via the Board of Studies
If there are extraordinary, unforeseen circumstances in relation to the project (eg. in relation to collaboration with a company, change of supervisor, extraordinary technical problems) or in relation to the student's situation (eg. illness, death in close family, maternity leave), the department Board of Studies has the opportunity to grant from one up to six weeks extension of the project period. Project extension must always be supported in writing by the main supervisor.

The student must submit an application to the department Board of Studies where the main supervisor is employed. The application must be accompanied by documentation of the special circumstances (eg. a medical certificate) as well as a revised project plan stating when the extraordinary problems occurred. An overview of the chairmen of the department board of studies can be found at DTU Inside under 'Academic offers and guidance'/'Board of Study, chairmen'.

The application must be submitted no later than one month before the applicable submission deadline for the project unless the special circumstances are urgent and could not have been foreseen at an earlier time. The application deadline is important in view of the Board of Studies' ability to process the application before the applicable submission deadline.  

If the student's application is approved, it is the responsibility of the Board of Studies/main supervisor to change the submission deadline for the project in the Project Reporting System. If the project extension extends beyond the student's maximum duration of the study programme, the project extension takes precedence. If the application is not accepted, the student has the opportunity to submit an application to the Board of Exemptions according to the procedure below.

Extension of the project period via the Board of Exemptions
An application for an extension of the project period beyond six weeks will in principle not be granted, and the student is referred to use a further exam attempt.

If the student can document that there are such completely unusual circumstances that the project period should be extended beyond six weeks, and this is supported in writing by the main supervisor, who believes that the project can withstand this postponement, the student can submit an exemption application to the Board of Exemptions (CMDU). 

Exemption is applied for at www.dispensation.dtu.dk. The application must be submitted no later than one month before the applicable submission deadline for the project unless the special circumstances are urgent and could not have been foreseen at an earlier time. The application deadline is important in view of the Board of Exemptions' ability to process the application before the applicable submission deadline. The rules on submitting an exemption application are described in more details at DTU Inside under 'Structure and rules'/'Exemption, leave and maternity leave'/'Exemption'.

Illness during the project period
Students who become ill during the project period, but before the submission deadline for the project, can apply for an extension of the project period via the above options with the department board of studies or the Board of Exemptions.

The student can also apply for a leave of absence during the project period. Read more at DTU Inside under 'Structure and rules'/'Exemption, leave and maternity leave'/'Leave of absence'.

Commencement of a new project with a new project period
If the student wishes to abandon his/her thesis and start over within a different field of study with a new deadline, this must be approved by the supervisor as well as the relevant Board of Studies. However, if the student wishes to abandon his/her thesis within a month after the start of the thesis, approval from the Board of Studies is not necessary. The supervisor must inform the Office for Study Programmes and Student Affairs and the Head of Studies, including the approval from the Board of Studies, whereafter a new project agreement must be made within the new field of study and with a new ordinary deadline (5, 5½ or 6 months). However, the student will have used one examination attempt on the abandoned project which will get the registration EM (not met).

Deadline
The agreed project period must be observed. Failure to observe the deadline means that the student will have used an exam attempt. The student and the supervisor must then make a new project agreement for the thesis but with a modified problem formulation within the same field. The new thesis must be submitted within 3 months of approval of the project. This procedure also applies if the student fail his/her exam. 

If the student wishes to reuse already submitted elements or larger parts of the project, this must be clearly stated in the project, as otherwise there will be self-plagiarism and thus a violation of the rules for the exam. Read more at DTU Inside under 'Structure and rules'/'Examination'/'Cheating at exams and other forms of assessment'.

Submission of the master's thesis
The master's thesis must be submitted electronically. The student automatically receives an email with information about the submission deadline for the project, just as there is a link to an overview of all the student's submissions at DTU Inside ('My assignments'). Submission takes place via the group that has been created for the master's thesis.

Illness after the submission but before the oral defence
A student who becomes ill in the period from the submission of the project to the oral defense, or on the day of the defense, must inform the supervisor about this as soon as possible. If the student sends documentation of the illness to his/her main supervisor within 14 days from the date of the oral defense, a new date for the oral defense can be agreed upon, without this counting as a new exam attempt.

Assessment and examination
Learning objectives are an integrated part of the supervision.

The master’s thesis is assessed according to the 7-point scale with external examination on the basis of the report and an oral defense with the participation of the supervisor, any co-supervisors, and an external examiner appointed in the Corps of External Examiners for the Engineering Programmes. 

The evaluation of the report and the oral defence are based on an overall assessment. When assessing a master's thesis, the main focus is on the academic content. The student's formulation and spelling ability count for a small, but nonetheless significant weight of the assessment. DTU can grant exemptions for students who document a relevant specific disability.

If the thesis is written by more than one student, each student is to be examined individually. However, the assessment of group projects may also include a group exam with the participation of the entire group. In this case, the individual oral exams are carried out after completion of the group exam. In addition to the examinee himself/herself, only those group members who have already been examined themselves may be present. A student in a group project always has the right to deselect a group exam. In that case, the duration of the individual exam must be adjusted accordingly.

The supervisor will, in consultation with the student, set a date for the oral presentation and defense.

The oral defense must be held no later than 10 workdays after the scheduled submission date of the thesis. In exceptional circumstances, the head of department can approve a later exam date. If the project period has been extended after the start of the project as a result of the Board of Studies’ or the exemption committee's decision, the 10-day deadline must, as far as possible, continue to be complied with. A later exam date due to the changed conditions, e.g. due to the supervisor's 3-week holiday in June, July or August, can be determined without approval from the head of department. Find more information on DTU Inside under 'Structure and rules/Exam/Deadlines for grading'. 

The oral defence of projects carried out in a company may, due to company secrets referred to in the project, be held behind closed doors by agreement with the supervisor. Read more at DTU Inside under 'Structure and rules'/'Exam'/'Forms of examination' under 'Oral exam'.

Master thesis, specific rules

There are no programme specific requirements for the master thesis.

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Study Activity Requirements and Deadlines

Programme Deadlines
Students must meet the study activity requirements and deadlines set out below. If students do not meet the requirements, they can only continue on the study programme if granted an exemption.

Study Activity Requirement of 5 ECTS 
Students must have passed at least 5 ECTS credits in the most recent academic year to comply with DTU's 5 ECTS credit study activity requirements. It is of no importance in this context how many exam attempts the student has used.

Maximum Duration of Study
The MSc programme is a two-year programme. The entire MSc course of study must be completed no later than 3 years after admission.

The Industry MSc Eng Programmes are four-year programmes. The entire Industry MSc Eng course of study must be completed within five years.

The maximum duration of study is reduced with one semester for every 30 ECTS credits the student has been granted in pre-commencement credit transfer.

Completion Requirements
To earn an MSc degree, the student must earn 120 ECTS under one of DTU’s MSc programmes. The courses and the thesis must be passed. 

Completion Guidelines for Late Students
If students exceed the prescribed period of study by 6-12 months, they will be offered special guidance in the form of an information meeting. If students are more than 12 months late, they will be offered a personal guidance interview with a study counsellor.

SU  (State Educational Grant and Loan Scheme)
Students must be aware that the above requirements and deadlines are DTU's study rules. Other requirements and deadlines apply to SU. Read more at DTU Inside under 'Structure and rules'/'SU'. Questions regarding SU must always be directed to the SU office.

Study Programme Rules

 

The study programmes at DTU consist of courses that include lectures, seminars, classes, practical exercises, projects, etc. A course can have a duration of more than one teaching period.

Language of teaching
BEng and BSc courses are usually taught in Danish. A limited number of courses can be offered in English on other BSc and BEng programmes. Courses on the English-language BSc programme in General Engineering is only offered in English.

All MSc courses are taught in English.

The academic year
The academic year is divided into six teaching periods:

  • Two 13-week periods in the autumn and spring semesters.
  • Four 3-week periods followed by exams in January, June, July, and August.
  • Three exam periods of about two weeks (May, August, and December).

The order and scheduling of mandatory courses, academic content, teaching and working methods, as well as any prerequisites are specified in the programme specifications for each study programme and the individual course descriptions. Mandatory study elements can generally not be taught in July/August exclusively.

Public lectures
Lectures at DTU are generally open to the public. A teacher can, however, deny access to the public due to considerations of space or order and can hence reject listeners who are not registered for the course. Only students registered for the course may participate actively in the class.

Recording of teaching
If a student wishes to do sound or video recording of teaching sessions at DTU, the teacher must approve this in writing prior to the recording. Recordings are only for personal use unless the teacher has allowed publication of the recording, including what kind of publication. Only the teaching itself must be admitted and not fellow students' comments during the course of instruction unless they have also given consent for the admission.

As for the possibilities for the lecture to record/stream the teaching, information can be found at DTU Inside under 'Structure and rules'/'Teaching'/'Academic year'/'FAQ streaming equipment in the auditoriums'.

Regarding course descriptions

 

Course descriptions contain the following information:

  • Language
  • ECTS credits (workload)
  • Course type (BEng, BSc, MSc, Ph.D., part-time diploma, or part-time MSc)
  • Scheduling, location, and duration of the course
  • General course and learning objectives
  • Teaching and learning methods
  • Attendance requirements, if any, e.g. laboratory exercises, presentations, or opposing to other students work
  • Mandatory or recommended academic prerequisites for attendance, if any
  • Evaluation (the use of  internal or external examiner and the use of 7-point grading scale or pass/fail)
  • Type of assessment
  • Exam requirements, if any, for example, submission of mandatory written assignments as a prerequisite for exam participation
  • The weighting of part-exams assessed by using part grades, or information that part-exams are assessed as a whole
  • Courses with which the course is not applicable with if any
  • Scheduling of exam
  • If the course is not suitable to be offered for re-exam (see DTU Inside under 'Structure and rules'/'Exam'/'Re-exams'.)
  • Limits to admission, if any

If the student cannot find the above information in the course description, the course coordinator and/or the relevant chairman of the department board of studies can be contacted. An overview of chairmen of the board of studies at the individual departments can be found at DTU Inside under 'Academic offers and guidance'/'Board of Study, chairmen'.

Changes to course descriptions
Significant changes to the course descriptions must be available no later than:

  • 25 June for the 13-week period in autumn
  • 1 November for the 3-week period in January
  • 25 November for the 13-week period in spring
  • 15 April for the 3-week periods in June, July, and August.

In exceptional cases, significant changes can be made during the teaching period. This has to be approved by the course coordinator, the department board of studies, and the students.

The procedure in the event of significant changes are as follows:

  1. Proposed changes must be formulated in writing and sent to the department board of studies for approval.
  2. If the proposal is approved, the proposal is sent as a bulletin via DTU Learn/DTU Inside to all registered students. The bulletin must clearly state that the change is a proposal that will be implemented unless objections are raised by one or more students. Students are given at least 14 days to object against the change.
  3. If no objections are received, the course coordinator posts a new bulletin announcing that no objections have been raised against the change, and the change will hereby be adopted.

Approved changes are updated by the course coordinator/the board of studies in the course descriptions on DTU’s website: www.kurser.dtu.dk.

Course registration

 

Registration for and withdrawal from courses are made via the Study Planner. No teacher or professor can register/enroll a student for a course.

Students must be registered for a course to attend classes - including laboratory exercises - to participate in group work, and to obtain course information via DTU Inside as well as teaching material (notes, etc.). Students who are not registered for the course can contact the lecturer to gain access to the course group, but access to this group does not entitle the student to hand in assignments or participate in the exam.

Course registration in the first semester
BEng and BSc students are automatically registered for courses in the first teaching period (13-week period) in the first semester of their study programme. Students must register for all other courses through the Study Planner.

MSc students and visiting students must register for courses through the Study Planner.

New MSc students and visiting students must confirm that they accept DTU’s code of honour to be able to register for courses via the Study Planner. See also at DTU Inside under ‘Structure and rules’ /’DTU’s code of honour’.

Course registration in other semesters
Students are responsible for ensuring that their course registrations have been registered correctly in their study plan, and that registration for the courses has been made within the applicable registration and withdrawal deadlines.

Registration and withdrawal deadlines for courses can be found at DTU Inside under Structure and rules’ /‘Registration deadlines for courses and examinations’.

In the supplementary course registration period, a decision on limited admission to a course can be made on the grounds of the capacity of facilities or academic reasons. See DTU Inside under ‘Participation in limited admission courses’ under ‘Teaching’. Students, therefore, have to be aware that participation in a course may not be possible if the student registers for the course in the supplementary course registration period, even if limited admission is not noted in the course description.

Registration for final projects, internships, and special courses
Students cannot register for final projects, internships, and special courses themselves. Registration takes place via the Project Reporting System, and only the supervisor of the final project and special courses as well as the internship supervisor can register students via this system. Once the supervisor has registered the activity in the project reporting system, the student will receive an email in his/her study email when the activity is approved.

Registration for courses under the transitional procedure for the master's programme
Information on how to register for courses under the transitional procedure can be found at DTU Inside under 'Structure and rules'/'Transferring to a MSc programme'.

Rules for choice of courses
Students cannot register for a course they have already passed. A course has been passed if the grade 02 or the assessment ‘Pass’ has been awarded. Reregistrations for passed courses will be rejected.

Students can register for courses that form part of their curriculum. All other courses have to be pre-approved by the Head of Study prior to registration, and the Head of Study shall send this approval to the Office for Study Programmes and Student Affairs via email: studadm@adm.dtu.dk

BSc students may have as many as 10 ECTS credits at the BEng level as part of the Elective Courses at their bachelor programme.

MSc students may have as many as 10 ECTS credits at the BSc level. MSc students are not allowed to register for BEng courses.

Some courses are only provided for students on selected study programmes. This will be stated in the course description. Students who do not attend these study programmes, will not be granted access to the course.

Students must not register for courses in excess of the prescribed total ECTS credits for the study programme. In the event of odd ECTS credits, eg due to courses of 7.5 ECTS points, a student may register for a final course of 2.5 or 5 ECTS credits. However, the student must always try to plan according to the prescribed total ECTS credits for the programme. Also, see DTU Inside under ‘Structure and rules’/‘Credit transfer’/‘Credit transfer during the study programme’.

Elective courses
In the BEng programme, lists of already pre-approved courses have been made in the individual curricula. If a student wants to take a course that is not on the list, it must be approved in advance by the Head of Study. 

In the BSc programme, all courses at DTU at the bachelor's and master's levels are pre-approved. All BEng courses at DTU will also be pre-approved, but may not exceed 10 ECTS credits in total.

In the MSc programme, all courses at the master's and Ph.D. levels at DTU are pre-approved. All bachelor's courses at DTU will also be pre-approved, but may not exceed 10 ECTS credits in total. It is not allowed for MSc students to take courses at the BEng level.

Courses outside DTU: Rules for this are specified at DTU Inside under 'Structure and rules'/'Credit transfer/'Credit transfer during the study programme'.

Cancellation of courses
A non-mandatory course may be cancelled if less than ten students have registered for it. Other rules for minimum participation must be specified in the course description.

Mandatory courses and courses from the mandatory groups cannot be cancelled. With only a few registered, the course coordinator can, with the approval of the Department Board of Studies, decide that the course is run in an alternative way, e.g. as a study group. Questions about this should be directed to the course coordinator.

Binding courses

If the student does not withdraw from his/her first exam attempt in a course before the deadline, the course registration is binding, an exam attempt has been used and the course becomes part of the student’s programme specification, cf. the rules for registration and withdrawal from exams on DTU Inside under Structure and rules'/'Exam'/'Registration and withdrawal'. The student must pass the course for the student to complete his/her programme. 

The rules regarding when an exam attempt has been used can be found on DTU Inside under Structure and rules'/'Exam'/'Assessment form and Gradings'. Here it appears, among other things, that in the case of documented illness at the examination and the subsequent registration 'ill', the student is still bound by the course.

Students can find the deadlines for exam registration and deregistration on DTU Inside under ‘Structure and rules’/‘Exam’/‘Registration deadlines for courses and examinations’.

Special rules apply to project courses. Find more information at DTU Inside under 'Structure and rules'/'Teaching'/'Project courses'.

Courses no longer offered
If a course is no longer offered, a student who has exam attempts in the course, but has not passed the course, will automatically be released from the course by contacting the Study Administration using their contact form or if you are an external party by writing to studadm@adm.dtu.dk. This applies regardless of how many examinations attempts the student has used in the course, and whether re-exam is still offered in the course. Used exam attempts are not transferred to new courses unless the student chooses a course that replaces the previous course as a replacement for the discontinued course.  

However, the student must still observe the curriculum of the study programme. If it is not stated in the curriculum which course the student must take as a replacement for a discontinued compulsory course, the Head of Study must be contacted.

At DTU Inside under 'Structure and rules'/'Exemption, leave and maternity leave'/Exemption' information can be found regarding the rules on the very limited possibilities for obtaining an exemption to be released from binding course registration.

Academic prerequisites for course participation

 

Prerequisites and rules for course participation are specified in the course description.

Lecturers are responsible for ensuring that exercises and other laboratory and workshop activities take place under safe conditions. They must therefore provide thorough instructions. Students who fail to understand or respect the lecturer’s safety instructions may be expelled by the lecturer from the activity. Find more information on DTU Inside under ‘Structure and rules’/'Disciplinary measures towards students'.

Mandatory prerequisites
Mandatory prerequisite courses are only used if an introductory course must have been passed - for security reasons or similar weighty reasons - before participation in a subsequent course. Students may only register for the course and, if relevant, take part in a drawing of lots if they have passed or are registered for the exam in the mandatory course.

Recommended academic prerequisites
Recommended academic prerequisite courses form the basis for the teaching, and students are expected to have knowledge of the topics covered by the courses. Students who do not have the necessary prerequisites are not entitled to extra academic counseling and may, if necessary, be expelled from the class if the student's presence is of inconvenience to the general teaching.

Participation in limited admission courses

 

Some courses at DTU have participant restrictions due to laboratory or workshop exercises or similar. It is stated in the course description if there is a participant restriction in a course. During the post-enrollment period for courses, participants may be restricted to a course based on room capacity or academic conditions.

Guidelines for overbooked courses
If a course is overbooked, the Office for Study Programmes and Student Affairs will draw lots among the students registered for the course in order to determine, who gets to participate in the course. No later than one month before the start of the teaching period, a study announcement will be sent out with information about the procedure for the drawing of lots in the event of overbooked courses.

All students who have registered for a course for which participation will be determined by drawing lots will receive an email after the draw with status information. There are three status types:

  • Place on the course guaranteed
  • On the waiting list
  • Lost draw

You can lose your place in a course with limited admission 
Students, who have been granted a place in the course, but who do not attend classes when the course starts and fail to notify and get approval from the lecturer of subsequent attendance will not be permitted to keep their place in an overbooked course after the dates stated below:

13-week period: after the end of class on the first day of teaching in the course
3-week period: four hours after course commencement

The place will be given to the next student present with the lowest number on the waiting list. 

Priority in case of drawing of lots
It may be stated in the course description that students enrolled in certain study programmes have priority in a drawing of lots. Students who have registered for a course within the deadline will be assigned a place or participate in the drawing of lots according to this priority. If nothing is stated in the course description, all full-time students who have registered within the deadline will participate in the draw equally.

  • Full-time students who have registered within the deadline and students on the flexible master’s programme (part-time programme) have priority over guest students and students on the other part-time programmes in any drawing of lots.
  • Students for whom the course is mandatory or forms part of one of the mandatory groups have priority over students for whom the course is not mandatory. If a student for whom a course forms a mandatory part of the programme loses a draw, the student in question will be guaranteed a place next time the course is offered.
  • Guest students studying at DTU under an exchange agreement between DTU and an international partner university, and for whom the course constitutes a mandatory programme element or part of the mandatory group, take precedence over full-time students for whom the course is not mandatory as well as over other guest students and part-time students.
  • Students enrolled on part-time programmes for whom a course constitutes a mandatory programme element take precedence over students on part-time programmes for whom the course is not mandatory. 
  • Guest students and students on part-time programmes who have registered within the registration deadline will be assigned a place in overbooked courses and have priority over full-time students who register after the deadline.

Non-priority in case of drawing of lots
The following situation gives not a priority in the case of drawing lots; there may be other situations:

  • Students who are bound to a course, cf. the rules on binding courses, have not the priority in case of drawing lots. This is also the case even if a student is about to exceed his/her maximum duration of the study.

Mandatory participation in class and exam prerequisites

 

Mandatory participation in class
Attending classes is generally not mandatory. However, many courses (practical courses, laboratory courses, etc.) require active participation to pass the course. In courses with projects, giving presentations and acting as a critic in relation to presentations given by other students may be mandatory. If participation in class is mandatory, this must be specified in the course description.

Mandatory exam prerequisite assignments etc.
A course coordinator may decide that the submission and approval of written assignments, oral presentations, etc. during the course are a prerequisite for the students being allowed to take the course exam. This kind of assignment etc. is called exam prerequisites. It must be stated in the course description if a course has exam prerequisites.

An exam prerequisite must meet the learning objectives for the course in terms of form and content, and it is expected that the course coordinator provides the students with some kind of feedback. The individual course coordinators decide on the criteria for approval of the exam prerequisite and inform the students. Exam prerequisites are not included in the assessment of the course.

It counts, though, as an exam attempt if the student does not meet any exam prerequisites, and the deadline for registering for the exam has been exceeded. The student will then receive the registration IG (not approved). Read more about IG at DTU Inside under 'Structure and rules'/'Exam'/'Assessment forms and grading'.

Mandatory prerequisite assignments in relation to re-exams are described in further detail at DTU Inside under ‘Structure and rules'/'Exam'/‘Re-exams’.

Illness or other legitimate reasons for absence from mandatory activities
Students who are prevented from participating in mandatory teaching modules or completing laboratory or workshop activities, due to illness or for other legitimate reasons, are obligated to notify the lecturer responsible as soon as possible.

The student can agree with the lecturer to retake the mandatory activity or have it replaced by a similar activity. The student must be able to document the reason for being absent if requested from the lecturer. If it is not possible to retake the mandatory activity in the current semester, the student is entitled to take the activity again the next time the course is offered. If the student can document illness, he/she has the right only to retake the missing activities the next time teaching in the course is offered.

If the student is unable to participate in the exam in the course due to a legitimate absence, the student must submit documentation for the reason for the absence. If the student does not submit documentation, the exam will count as an exam attempt. See DTU Inside under ‘Structure and rules’/‘Exam‘/‘Illness in connection with exams’.

Deadlines for publication of teaching material and syllabus

Information about material forming part of the exam syllabus must be available on DTU Learn/DTU Inside no later than three weeks before the end of the teaching period together with a description of the syllabus or other reading guidelines.

Project courses

The content of a project course is agreed upon between the student(s) and a DTU supervisor. The project course is registered by the DTU supervisor in the project registration system (Projektindberetningssystemet).

The supervisor for B Eng students must be an employee holding a permanent position at DTU; assistant professors are exempt from this.

As for BSc and MSc students, the supervisor must be a member of the scientific staff with research obligations and holding a permanent position at DTU. An exemption from this rule may be granted by the relevant BSc or MSc Head of Studies. If a BSc student is granted an exemption by the Head of Studies, the project course will be included in the maximum of 10 ECTS credits at BEng level which BSc students are allowed to take as part of their BSc programme. If an MSc student is granted an exemption by the Head of Studies, the project course will be included in the maximum of 10 ECTS credits at BSc level which MSc students are allowed to take as part of their MSc programme. 

The ECTS credit for a project course ranges from 5 to 30 ECTS credits with intervals of 2.5 credits. 5 ECTS credits correspond to around three weeks of full-time study. In exceptional cases, it is possible to take a project course corresponding to 2.5 ECTS credits, for example, if the course constitutes the final element of the programme. In such a case, the lecturer must contact the Office for Study Programmes and Student Affairs with a view to registering for the course.

The student must always be aware of whether there are special restrictions in their own curriculum in completing special courses.

The project period for a project course cannot extend six months. The agreement made regarding a project course is binding on both parties but can be changed according to an agreement between the parties. The project course must be documented in a report or similar.

If a student does not pass a project course, a re-exam of the course can be offered. This is agreed upon between the supervisor and the student. In the event of a disagreement as to whether a re-exam is to be held, it is the department board of studies that must decide the case after an inquiry from the student or supervisor. The student can always plead for the right of three examination attempts in the course.

Projects in cooperation with a company (project-based exams)
A project course can be carried out entirely or partially with a company in Denmark or abroad (a project-based exam). The academic content, learning objectives as well as the form of assessment and grading must be agreed upon with a DTU supervisor. The supervisor is responsible for ensuring that the project has a sufficient academic/theoretical level. The ECTS credit total is based only on the expected project workload, which means that the duration of a possible internship with the company is not credit awarding.

The students are responsible for finding a company, but many departments have contact with a number of companies. It is recommended that students carry out projects in cooperation with companies in the final part of the study programme.

Students can also search the DTU Internship and Project Bank where company projects are posted, among other things. DTU’s Internship and Project Bank can be found at Projektbank.dtu.dk.

In connection with an unpaid project-based course, BSc and MSc students may receive recognition from appreciation from the company of a maximum of DKK 3,000 a month. It is voluntary for the company to give an acknowledgment. The acknowledgment is not granted as a predetermined income, which the student can expect to receive in the same way as salary. The student must not be included as a laborer during the stay in the company. 

Project proposals
Students are recommended to draw up a project proposal to be signed jointly by the student, the supervisor, and the company since all three parties must agree on the project.

The project proposal should contain the most important details related to the project: project title, specific tasks, expected working hours/time of arrival, duration of the internship with the company, etc. If the company makes requirements in relation to confidentiality and rights to use the project, two separate agreements can be made with the student and DTU, respectively.

The project supervisor can refer the student to the person responsible for contracts at the relevant department. The project supervisor can find an overview of persons responsible for contracts on DTU Inside under https://www.inside.dtu.dk/en/medarbejder/forskning-innovation-og-raadgivning/forskningssamarbejde-jura-og-kontraktforhold/kontraktansvarlige.

Insurance
During an internship with a company in connection with a project, the insurance taken out by Polyteknisk Forening (PF student association) does not provide cover. See DTU Inside under ‘Structure and rules'/'Insurance for students’.

Evaluation of teaching

At the end of the semester, the teaching in all courses is evaluated via DTU Inside. The students complete the evaluation forms anonymously. Evaluations are processed by the board of studies at the department.

The evaluation of a course comprises two forms:

Form A: Evaluation of the course in general, including free-text proposals (text fields where students can give feedback in their own words) 
Form B: Evaluation of the course coordinator/lecturers

Form A is available to everyone when it comes to the answers to the questions. A summary of the course evaluations is published on DTU's homepage.

Form B and the free-text proposals from form A are confidential as they may contain sensitive personal information. The evaluations may, however, be accessed by the following persons:

  • The relevant head of department and managers with direct HR responsibility

  • All members of the relevant board of studies

  • The course coordinator

  • When the course comprises a mandatory element of the programme, the relevant head of studies.

Complaints regarding teaching and supervision

Students who are dissatisfied with the teaching in a given course or with the supervision received in connection with a project must contact the lecturer/supervisor concerned immediately to find a solution to the problem. If this does not solve the problem, the following rules for complaints regarding teaching/supervision have been established:

  • Complaints must be justified in writing and submitted to the board of studies at the department offering the course within two weeks of the announcement of the student’s grade. For oral exams no later than two weeks after the oral exam. A list of study board chairmen at the individual departments can be found on DTU Inside under ‘Academic offers and guidance'/'Study board chairmen’.
     
  • The department board of studies informs the head of department about the complaint if the complaint concerns issues relating to personnel, and makes sure that the lecturer/supervisor gets the opportunity to comment on the complaint.
     
  • As soon as possible after the consultation of the lecturer/supervisor, the department board of studies forwards the decision to the student, and a copy is provided for the head of department. The decision must include a statement of reason as well as a complaint guide if the decision does not fully satisfy the student. The department board of studies has the opportunity to enter into a dialogue with the Office for Study Programmes and Student Affairs via studenterklager@dtu.dk about various reaction options.
     
  • If the student’s complaint is upheld, the head of department, based on the decision of the department board of studies, will decide on any measures that need to be taken with regard to the lecturer/supervisor.
     
  • If the student does not accept the decision of the department board of studies, the student can file a complaint to the dean of the programme in question no later than two weeks after the student has received the decision. The complaint must be justified in writing and submitted via student email to the Office for Study Programmes and Student Affairs to studenterklager@dtu.dk. The complaint must be accompanied by the documents included in the original complaint to the department board of studies.
     
  • The decision of the dean is final unless any procedural errors have been made. If the student believes that there are procedural errors in the dean’s decision, the student in question can appeal to the Danish Agency for Science and Higher Education. The appeal must be filed within two weeks of the announcement of the dean’s decision. It must be justified in writing and submitted to the Office for Study Programmes and Student Affairs (studenterklager@dtu.dk) who forwards the appeal to the Agency.

Exam rules

All courses and projects contain one exam or multiple exams, called part-exams. The exam may, for example. be a written exam (on campus), an oral exam, a written home assignment/report, or a practical exam. See examples of different exam forms under 'Exam'/'Exam forms'. The objective of the exam is to assess the extent to which the student meets the learning objectives defined for the course or project. The exam must reflect the overall course objectives, learning objectives, and content. Students are entitled to three exam attempts in each course or project.

Type of assessment form, date of examination, the learning objectives, etc. can be found in the course descriptions at DTU Course Base.

Registration and withdrawal from exam

 

All activities that form part of the programme must be assessed. To obtain an assessment, students must be registered for the exam in the activity. Students may not participate in an exam or have, for example, a substitution paper assessed if they are not registered for the exam in the course.

Students cannot register for exams in courses that have already been passed (grade 02 or higher or ‘Pass’).

How to register and deregister for exams
All course registrations are automatically transferred to exam registrations. The transfer takes place right after the deadline for the exam registration. Students are responsible for all other exam registration.

It is the student’s responsibility to check, that the exam registrations are correct.

The student must be aware that registration and deregistration for the exam take place via www.tilmelding.dtu.dk. Course registration takes place via the Study Planner. This, therefore, means that the student's check of whether the exam registrations are correct takes place at www.tilmelding.dtu.dk. This is also where the student can unsubscribe and register for exams in other courses than those that have been transferred from the course registrations, eg a re-exam.

Students can find the deadlines for exam registrations etc. at DTU Inside under Structure and rules'/'Exam'/‘Registration deadlines for courses and examinations’.

Registration for the exam after the deadline
The possibility of being registered for an exam after the expiry of the registration deadline has been tightened in connection with the summer examination term S21. Post-registration for the exam/re-exam can only take place for students who, due to special circumstances, have not been able to register for the exam during the ordinary registration period. Special conditions can be:

  • The student has been awaiting a decision from the Board of Exemptions regarding an additional examination attempt or a decision regarding exam cheating 
  • Own illness or illness/death in the immediate family
  • Special permits from a course coordinator, e.g. in connection with exam prerequisites approved after the registration deadline

An electronic application form can be found at DTU Inside after the exam registration deadline has expired under 'Structure and rules'/'Exam'/'Registration and deregistration deadlines'. The application must be accompanied by documentation regarding the special circumstances.

When does a course become binding?
Registration is binding after the deadline for exam withdrawal, and an exam attempt has been used even if the student does not participate in the exam unless the student can document illness. Find more information at DTU Inside on 'Structure and rules'/'Exam'/'Ilness in connection with exams'. The student must be aware that a course remains binding, even if the student can document illness at the exam.

If the student does not withdraw from his/her first exam attempt in a course before the deadline, the course registration is binding and the course becomes part of the student’s programme specification. The student must pass the course for the student to complete the programme, cf. DTU Inside under 'Structure and Rules'/'Teaching'/'Binding Courses'.

Before the exam takes place, a student may apply for an exemption from the deregistration deadline for the exam, if there are unusual circumstances that reason why the student could not deregister for the exam within the applicable deadline. A student who is granted an exemption for the deregistration deadline will be unsubscribed from the exam/exam attempt. A student who has not yet used an examination attempt in the course will no longer be bound by the course. Find more information on exemption at DTU Inside/Exemption.

Once the student has used an exam attempt in a course, the possibility of having an exemption from the course binding is extremely limited. Find more information on exemption at DTU Inside under 'Structure and rules'/'Exemption, leave and maternity leave'/'Exemption'.

Registration for second and third exam attempt
Students must register for and withdraw from any subsequent second or third exam attempt within the current deadlines. Find more information under 'Exam attempts' below. Similarly, students who have withdrawn from their first exam attempt in a course must register for a new exam in the course unless they register for the course once more.

Overlap of exams in time
If, after the publication of the dates for written exams, it transpires that a student has registered for two exams that overlap, the student is entitled to withdraw from one of the written exams and instead take the exam in question in the next (re-)exam period. The same applies to oral exams if the student is unable to arrange a different time of examination for the oral exam with the examiner. The student must contact the Study Administration using their contact form or if you are an external party by writing to studadm@adm.dtu.dk before the exam is held.

Exam in final projects, project courses, and internship
BEng projects, BSc projects, and MSc theses also conclude with an exam (an oral defense), but registration is made by the main supervisor for the final project via the project reporting system. The same applies to project courses and internships.

For guest students and students in part-time programmes, special rules apply for exam registration. These rules are accessible on DTU's webpage.

Exam attempts
Students are entitled to three exam attempts in each course or project.

Even though several versions of the same course with different course numbers may be available, students only have three exam attempts. This also includes one or more exam attempts used under the vacant place scheme (vacant place on DTU’s courses offered to students as a part-time programme). Several versions of the same course both cover courses with different course numbers and/or titles and courses that are not applicable to other courses.

It counts as an exam attempt if a student does not participate in an exam and gets the grade EM (Not met). Read more at DTU Inside under 'Structure and rules'/'Exam'/'Assessment forms and grading'. The only exception is where the student can present documentation of illness. Read more about the rules at DTU Inside under 'Structure and rules'/'Exam'/'Illness in connection with exams'.

It also counts as an exam attempt if the student does not meet any exam prerequisites e.g. compulsory assignments, and the deadline for registering for the exam has been exceeded. The student will then receive the registration IG (Not approved). Read more at DTU Inside under 'Structure and rules'/'Exam'/'Assessment forms and grading'.

Courses with part-exams
Even if a student has passed one or more part-exams in a course, this does not count as an exam attempt if the student withdraws from the exam within the current deadlines. At the first (re)exam, already approved exam prerequisites or/and passed part-exams will continue to be valid. In addition, the general rules apply:

  • that the student can only participate in an offered re-exam without having participated in the previous ordinary exam in a course, provided that the student meets the prerequisites for participation in the ordinary exam, and
  • that in a course with part-exams the re-exam is merely a repetition of the final part-exam in the course. 

If the student wishes to register for the course once again, exam prerequisites/part-exams may be re-taken. The rules on re-exams can be found at DTU Inside under ‘Structure and rules'/'Exam'/'Re-exams’

Used up exam attempts
Students who do not pass a third exam attempt are obliged to apply for an exemption to be granted an additional exam attempt immediately after the announcement of the grade for the third exam attempt. If they fail to do so, the student will no longer be entitled to be enrolled in the study programme and may be disenrolled in connection with one of the half-yearly rule checks made by the Office for Study Programmes and Student Affairs. Rules on exemption can be found on DTU Inside under Structure and rules'/'Exemption'.

Assessment forms

Students must be assessed individually. In connection with both individual exams, group exams, and group assignments, an assessment must be made of the performance of each individual student, and individual grades must be awarded. For group projects/exams, each individual student must be given his or her own grade or assessment; it is thus not possible to give a grade for the group as a whole.

Grades and other assessments are confidential information that must not be communicated to anyone other than the student him-/herself unless the student has previously agreed to it. This also applies to group projects/exams unless otherwise agreed between the examiner and the students in the group.

In connection with their assessment, the external examiner and the primary examiner must take notes about the candidate’s performance and the grading for use in the event of a future appeal. The notes must be kept for at least a year and until the conclusion of any subsequent appeal.

The assessment consists of a grade based on the 7-point grading scale or the assessment ‘Pass’ or ‘Fail’. Find a description of the scale in ministerial order no. 114 of 03/02/2015 on the Grading Scale and Other Forms of Assessment of Study Programmes Offered under the Ministry of Higher Education and Science (the grading scale order).

The assessment ‘Pass’ or ‘Fail’ can only be used for tests/exams accounting for up to one-third of the study programme’s ECTS credits. This does not apply to exams for which credits have been transferred from other universities. It is DTU's responsibility to comply with this requirement.

At least 1/3 of the total ECTS credits on the study programme must have been completed with external co-examination. This does not apply to exams for which credits have been transferred from other universities. This does not apply to exams for which credits have been transferred from other universities. It is DTU's responsibility to comply with this requirement.

In cases where an assessment cannot be made in accordance with the Danish 7-point grading scale or ‘Pass’ or ‘Fail’, the following registration may occur in DTU's student system:

  • SYG - (‘Ill’)
    The registration is used if the student has been registered for the exam without participating - or has had to leave the exam due to illness - and the student can present documentation for this. See DTU Inside under 'Structure and rules'/Exam'/Illness in connection with exams. The exam attempt will get the registration 'Ill' (SYG), and the student will automatically receive a new exam attempt. The course is still binding. Find more information at DTU Inside under 'Structure and rules'/'Teaching'/Binding courses'.
     
  • EM - (‘Not met')
    The registration is used if the student has been registered for the exam without taking the exam. It is registered that the student has used an exam attempt.
     
  • IG - (‘Not approved)’
    The registration is used when the student fails to meet exam prerequisites. It is registered that the student has used an exam attempt unless the student withdraws from the exam in the course. See DTU Inside under ‘Structure and rules'/'Teaching'/'Class participation and exam prerequisites’. 
     
  • AB - (Awaiting decision Passed)
    The registration is used when the student has been reported for suspected exam cheating and a decision has not yet been made. The registration is equated with a passed grade/assessment in the study administration system, but without the actual assessment appearing. It is registered that the student has used an exam attempt. Once a decision has been made in the cheating case, the registration will be changed to either 'SN' or the grade/assessment the student has received. Read more at DTU Inside under 'Structure and rules'/'Examination'/'Cheating at exams and other forms of assessment'.
     
  • AI - (Awaiting decision Not passed)
    The registration is used when the student has been reported for suspected exam cheating and a decision has not yet been made. The registration is equated with a failed grade/assessment in the study administration system, but without the actual assessment appearing. It is registered that the student has used an exam attempt. Once a decision has been made in the cheating case, the registration will be changed to either 'SN' or the grade/assessment the student has received. Read more at DTU Inside under 'Structure and rules'/'Examination'/'Cheating at exams and other forms of assessment'.
     
  • SN - (Cheating)
    The registration is used if the student has had an exam performance/result for a full course cancelled because of a violation of the exam rules (exam cheating). It is registered that the student has used an exam attempt.

Requirements for passing exams and part-exams

 

A course has been passed if the student has been awarded the grade 02 or higher or the assessment ‘Pass’. Part exams cannot be retaken if the course has been passed.

All part exams on a course must be offered in the same course module unless otherwise stated in the course description. Find more information on part exams in connection with re-exams at DTU Inside under 'Structure and rules'/'Exam'/'Re-exams'/'.

Regardless of whether a student has completed one or more part-exams in a course, the student has the right to cancel the course and exam within the applicable deadlines and has thus not used an exam attempt in either the part-exams or the final exam.

In a course with part exams, any re-exam is only a repetition of the final part exam on the course. Part exams scheduled in the teaching period will thus not be offered as a re-exam or will not be assessed in the period between the ordinary exam and re-exam on the course. For more information visit DTU Inside under ‘Structure and rules'/'Exam'/'Re-exams’.

A course with several part exams can be assessed

  • either by using part grades in the assessment of the part exams
  • or based on an overall assessment of the different part exams (overall assessment)

It must be stated in the course description under 'Type of assessment' whether part exams are assessed by using part grades or by using an overall assessment.

Part-exams assessed with part grades
If official part grades are used for the individual part-exams on a course, the students are informed about these on a continuous basis, and the total final grade is the weighted average of the part grades, rounded to the nearest grade in accordance with the Danish 7-point grading scale. The final grade is rounded up if the average is halfway between two grades.

However, a special pass requirement applies at DTU for courses with part exams for which part grades are used. The pass requirement is:

1) that the average grade of the part-exams must be at least 02 without rounding up and
2) that no part grade must be below 00.

For some courses, it may be relevant to deviate from the above rule or to establish additional requirements for part grades. Such deviations must be approved by the Department Board of Studies and the dean. The deviations must be stated in the course description.

If the student does not participate in a part-exam or receives the part-grade -3, the student must always be assessed with ‘Not passed’ for the entire course, even though the course is assessed with the 7-grading scale. This is to signal that no academic assessment has taken place. This also applies if other part-exams are passed. 

A student who has not participated in any of the part exams and who has not deregistered for the exam must be registered with EM (Ej Mødt). 

Part-exams based on an overall assessment
When using overall assessment, no part grades are given, and any indication of the weighting of the individual part exams is only indicative. Students may only be informed of and receive one final grade for the course.

The course coordinator can decide that one or more part exams must be completed/approved as a condition for a grade or other assessment being given based on an overall assessment. This means that the part-exam is mandatory and must be completed/approved in order to pass the course. In such a case, this must be stated in the course description.

If it is not stated in the course description, that one or more part-exams must be completed/approved in order to pass the course, cf. the above, the student must have the possibility to pass the course by completing the final part exam alone, and part exams that have not been completed/approved will then be part of the overall assessment of the course.

A student who does not participate in/hand in any of the part-exams in a course, and who has not registered for the exam, must have the assessment 'Not met'.

Forms of examination

The exam in a course may be written, practical, oral, or a combination thereof, for example, a series of part exams during the course.

In connection with the approval of course descriptions, the Department Board of Studies decides on the form of examination, including the type of part exams, to be used on the course.

Different rules governing the main forms of examination are described below. Other forms of examination can be approved by the relevant Department Board of Studies.

Change of the form of examination due to special circumstances
Students may contact the Study Administration using their contact form or if you are an external party by writing to studadm@adm.dtu.dk to apply for a change in the form of examination in a course (e.g. from written to oral exam) on the basis of special circumstances, for example, a documented permanent functional impairment. The Office will then contact the course coordinator or the Department Board of Studies for an assessment of whether it is academically sound and practically possible to change the form of examination. The Special Educational Support (SPS) team (aus-sps@adm.dtu.dk) in the Office for Study Programmes and Student Affairs can provide assistance for this assessment as required.

A precondition for allowing a change of the form of examination is that the academic level of the exam is not lowered. Find more information at DTU Inside on 'Structure and rules'/Exam'/'Special Exam Arrangements'.

Practical exams as part of the teaching or as a final test
Courses comprising exercises (laboratory courses, workshop courses, etc.) may be subject to continuous assessment or include a practical exam at the end of the course. The students must be informed of the criteria for the assessment, if the exams are subject to continuous assessment, at the beginning of the course. Each student’s contribution must be clearly stated so they can be assessed individually.

Oral exams
As a general rule, all oral exams are open to the public but can be held behind closed doors under special circumstances justified, for instance, on grounds of student needs. Projects which, entirely or partially, are carried out with private companies, may, taking into account any information about trade secrets, know-how, etc. in the report, be treated as confidential, be held behind closed doors too.

Oral exams may extend over several days. Any dates in addition to the specified exam dates must be agreed upon with the students. Students who are unable to attend an examination on these additional days, are entitled to participate in the exam on the exam date in accordance with the timetable or another day subject to agreement with the lecturer.

Oral exams must be taken before the end of the exam period unless otherwise agreed between the course coordinator and the students.

Due to legal rights, all oral exams must be conducted by two assessors. This also applies where the form of examination includes an oral element. The second assessor may be either an external examiner or a co-examiner/assessor from DTU.

Oral group exams
An oral exam can take place as a group exam. Group exams are typically held in connection with written assignments prepared by two or more students (group project).

In an oral group exam, the individual student must be examined in such a way as to ensure that an individual assessment of each student's performance is made and individual grades or other assessments are given; thus, one grade cannot be given to the group as a whole. It is important that each assessor notes the level and quality of participation of the individual students. The assessors must also ensure that all students participate in the exam to allow individual assessments to be made.

When organizing an oral group exam, the course coordinator must ensure that the time allocated for the exam is adapted to the number of students participating in the exam. All members of the project group are present during the entire exam.

The student must have his/her grade stated in private unless otherwise agreed between the examiner and the students in the group.

If an individual oral exam is held as a follow-up to a group project and as a follow-up to an oral group exam, if relevant, the other students in the group may not be present in the exam room before their own individual oral exam.

The possibility of choosing an individual exam instead of a group exam is only available to students with documented special educational needs. See above under ‘Change of form of examination due to special circumstances.

Special rules on oral group exams apply to final projects. Read more at DTU Inside under ‘Structure and rules'/'Final projects’ or in the study programme curriculum.

Submission of written assignments
Submission of assignments, reports, posters, etc. may be

Written assignments can be prepared individually or as group assignments/projects. The course coordinator must inform the students, if the project is expected to be individualized or not when prepared as a group project. If the project is not subjected to individualization, an oral examination must be held afterward. This can either be conducted as a group exam or an individual exam. Find more information on group exams above under 'Oral group exams' and on group projects underneath. 

Students can only expect to have take-home assignments corrected/assessed that have been submitted on time.

Assignments must be prepared in the language of instruction. In connection with courses taught in English based on English teaching material, exam assignments must be prepared in English only. The students' exam papers must be prepared in the language of instruction. For assignments in Danish, students can also answer in Swedish and Norwegian. The assessors may allow exam papers to be submitted in other languages. Special rules apply to final projects Se DTU Inside under 'Structure and rules'/'Final projects'.

Group projects
DTU recommends a maximum of six students for group projects. The course coordinator may decide on a lower or higher maximum number than six if this is in line with the learning objectives for the course.

Special rules apply to group size for BEng projects, BSc projects, and MSc theses. See DTU Inside under ‘Structure and rules'/'Final projects’.

For group projects/group assignments, an independent grade or other assessment can only be awarded if the individual student’s contribution to the project can be ascertained (individualization). Thus, it is of great importance to the exam form whether the project is individualized or not (see below). 

Before the students commence a group project, the course coordinator must inform the students whether they are required to individualize the project or not. If a group project does not comply with the requirements for individualization or other formal requirements, the paper may be rejected by the course responsible and no assessment given.

For group projects, each student must have his or her own grade/other assessment; thus, one grade cannot be given to the group as a whole.

If the student has documented special educational needs, it may be possible to have an individual exam instead of a group exam. See above under 'Change of assessment form due to special circumstances.

Group projects without individualization
A group project for which the students’ individual contributions are not specified must, according to the Examination Order, always be followed by an oral exam, as it is not possible to make an individual assessment on the basis of the group project alone. Only one grade will be given as an overall assessment based on the project and the subsequent oral exam. The oral exam can be either an individual exam (i.e. one student at a time) or an oral group exam; see the above.

Group projects with individualization
For group projects/group assignments, where individualization is required, students’ individual contributions must be clearly distinguishable in regards to the chapters and sections in the assignment. For larger group projects, it is accepted that general descriptive sections such as the introduction, problem statement, scope, conclusion, and the like are prepared jointly. Several students may well have the (main) responsibility for the same chapters/sections.

If the project states that the assignment overall has been prepared jointly, this will not fulfill the requirement for individualization.

For individualized group assignments/group projects, there is no requirement for a subsequent oral exam, and the assessment can be done on the basis of the assignment/project alone.

Written exams (written on-site exams)
Written exams are always individual. The duration of the exam must be stated in the course description. 

If less than ten students register for a written exam, the lecturer is entitled to change the assessment form to an oral exam up until one week after the exam registration deadline. This must be done with due regard for the fact that the students were expecting a written exam. The lecturer is responsible for notifying the students in the event of a change in the assessment form. If the lecturer and all registered students agree, another approved assessment form can be applied. If on the basis of a change in the form of examination announced after the cancellation deadline, the student wishes to be deregistered from the exam, this must be notified to the Study Administration via studadm@adm.dtu.dk no later than 14 days after notification from the course coordinator.

Exam papers must be prepared in the language of instruction. In connection with courses taught in English based on English teaching material, exam assignments must be prepared in English only. The students' exam papers must be prepared in the language of instruction. For assignments in Danish, students can also answer in Swedish and Norwegian. The assessors may allow exam papers to be submitted in other languages. Special rules apply to final projects Se DTU Inside under 'Structure and rules'/'Final projects'.

The actual exam holding
Students should arrive at a written exam 15 minutes before the exam begins to prepare themselves for the exam start. Students who show up after the exam has started will not be allowed to participate in the exam. They will then receive an assessment of ‘Not met’ (‘Ej Mødt’).

Music players, ear protectors, electronic earplugs, or the like must not be brought to the exam. Ordinary earplugs are allowed. The usage of earplugs is at the student's risk; for example announcements during exams can be difficult to hear. 

Mobile phones and smartwatches should be turned off and placed face-up on the corner of the student's exam desk. The student must be aware that it can lead to suspicion of exam cheating if the phone/smartwatch is not turned off or is not lying on the corner of the table with the front facing up.

Find information on aids and materials at written exams at DTU Inside under 'Structure and rules'/Exam'/'Use of aids and materials at written exams'.

Find information on special exam conditions for written exams at DTU at DTU Inside under 'Structure and rules'/'Exam'/Special exam conditions'

Written online home exam
A written exam can be held as a written online home exam, where the student is given the exam paper digitally at home or in another self-chosen place and submits his/her answer digitally. Exams can only be with all aids allowed and with access to an open network. The lecturer must be aware of the special circumstances under which this exam is conducted, including the absence of safety measures, and prepare the examination assignment taking this into account. It must be included in the course coordinator's assessment of whether the assessment form can be used to assess the student's individual performance.

The student may not communicate with others until the exam is officially completed for all students. If the student communicates with others orally or digitally, it will be a violation of the rules of the exam (exam cheating). Find more information at DTU Inside under 'Structure and rules'/'Exam'/'Cheating at exams and other forms of assessment'.

Rescheduled exam for a cancelled written exam (on-site exam)
In each exam period, a permanent scheme has been established extraordinary days in which to hold any rescheduled exams. A rescheduled exam is only to be used as an absolute emergency procedure if, in exceptional cases, a written exam (on-site exam) for a course cannot be held as planned after all options for holding the exam as planned have been exhausted.

A rescheduled exam is an offer to the students, which lapses if they decide not to take advantage of it. Students who do not take advantage of an offer of a rescheduled exam, will not have used an exam attempt. Students can only participate in a new exam, at the earliest, the next time a (re)exam is offered.

At DTU Inside under 'Structure and rulres'/'Exam'/'Dates of exam’, there is an overview of the scheduling of rescheduled exams for two and a half years ahead.

Use of aids and materials at written exams

When formulating exam assignments emphasis must be placed on testing the students’ academic knowledge at the time of the exam.

Students must not gain unauthorized access to information during the exam, including by going online or by communicating with others. The exam paper submitted must be prepared during the exam by the student himself. If material prepared by others or jointly with others is used at the exam, reference must be made to this. Read more at DTU Inside under 'Structure and rules'/'Exam'/'Cheating at exams and other forms of assessment'.

Aids and materials permitted at exams are specified in the course description. There are three options:

  1. No aids and materials permitted (except standard dictionaries and calculators)
  2. Written materials permitted (i.e. books, notes, old take-home assignments, etc. but not technical aids, for instance, a laptop)
  3. All aids and materials permitted (i.e. a standard laptop, tablet, or similar in addition to written materials). Internet access can only be granted if the lecturer in writing has informed the students of this.

Students are always allowed to bring standard dictionaries, i.e. spelling dictionaries, contemporary language dictionaries, and other language dictionaries, but not, for example, technical or medical dictionaries. This does, however, not include language exams where dictionaries are not permitted.

Students are always allowed to bring a calculator unless the department forbids the use of calculators or makes one available at the exam. The department can make computers available at the exam, in which case students are not allowed to bring their own computer.

Calculators, computers, and other electronic aids must not be set up in a way that enables communication with others inside or outside the exam room.

Students are not allowed to use their own printer at the exam.

Violation of the rules of using aids and materials at written exams can lead to disciplinary measures towards students according to the rules regarding cheating at exams. Find more information on this at DTU Inside under Structure and rules'/‘Exam’/'Cheating at exams and other forms of assessment'.

Students are responsible for any aids and materials they bring to the exam, and DTU generally does not make any type of facilities available for the use of any aids. Students are not granted extra time for the exam if the aids they have brought to the exam have a malfunction, are out of power, etc.

It is possible to apply for special conditions at a written exam and obtain permission to use compensating aids (e.g. assistive aids for dyslexics) for written exams, where aids are otherwise not permitted. See DTU Inside under 'Structure and rules'/'Exam'/‘Special exam arrangements’.

Cheating at exams and other forms of assessment

DTU has ratified the Danish code of conduct for research integrity and, based on this, has formulated DTU's own code of good scientific and ethical practice/conduct (DTU Code of Integrity in Research). This code, which includes everyone at DTU, means that students, and Ph.D. students, through their projects and conduct during courses must demonstrate that they have understood the principles of good scientific practice. DTU’s principles for good scientific conduct can be found at DTU Inside under ‘Research’ and ‘Principles for good scientific conduct’.

DTU has introduced an Honour Code for students at the BEng, BSc, and MSc programmes. At the beginning of their studies, students must actively express their acceptance of the code in order to continue their studies at DTU. With the student's acceptance of the code of honour, DTU expects the student to exhibit independence and fairness in his/her work and his/her exams, and that he/she does not violate the rules on exam cheating. Acceptance of the Honour Code is a part of the commencement of studies exam for newly admitted BEng and BSc students. Admitted MSc students must express their acceptance of the code in connection with registration for courses in the 1st semester. More information on DTU's code of honour can be found at DTU Inside under 'Structure and Rules'.

What is exam cheating? 
DTU requires that students at DTU demonstrate independence in their work and that the exam always reflects the students’ own independent performance. This is important as all assessment is individual and the lecturer must be able to assess what it is the individual student can.

The rules below also include exam cheating in connection with exam prerequisites. Read more about these at DTU Inside under 'Structure and rules'/'Teaching'/'Class participation and exam prerequisites'.

DTU considers it exam cheating if, among other things, a student at an exam:

  1. plagiarizes, including reusing own text (self-plagiarism), which has been previously assessed, without source/reference and quotation marks (read more below),
  2. uses assignments, notes, etc. prepared by others or jointly with others in an individual exam answer without source reference being made (read more below),
  3. exhibits academic dishonesty by e.g. by manipulating or falsifying data.,
  4. conceals or misleads about own efforts or results,
  5. is engaged in unauthorized cooperation,
  6. obtains unauthorized access to information during the exam via fellow students or others or digitally by receiving or attempting to receive assistance. 
  7. uses unauthorized aids (read more at DTU Inside here),
  8. have wrongfully acquired prior knowledge of the examination paper, or
  9. provides incorrect attendance information where attendance is required.

To plagiarize means to use someone else's text, results, ideas, images, structures, data, etc. as its own without making precise source references. It must be clear from an exam answer which parts are a result of one's own thought activity, and which are based on direct copy or processing of others' knowledge. When using other people's texts, whether as a quote, paraphrase, or summary, a text reference must be made to the source. A paraphrase is a reformulation of another author's text. Find more information on plagiarism on stopplagiat.nu - a web tutorial for students on plagiarism.

If you insert a copy of notes, formula collections, previous assignment answers, etc., which have been made by others or in collaboration with other students, in an individual assignment, you must clearly state the source and possibly use quotation marks if it is a direct copy. Failure to quote and refer will be a violation of the rules of the exam. This is because the common notes etc. are not one's own independent achievement for the exam. You thus conceal or mislead about your own efforts or results. 

Copies of other students' previous assignments in the same course are plagiarism unless quoted and referenced.

Written assignments may only be submitted for assessment once. Written assignments previously assessed at DTU or another educational institution may not be reassessed, regardless of the grade obtained and regardless of whether the assignment is the student’s own previously submitted work. 

At DTU Inside under 'Structure and rules'/'DTU's code of honor', there are concrete examples of violations of the rules for examinations as well as guidance on the basic rules for citation and source reference in written assignments. Here is also a link to a web tutorial for students, which describes what plagiarism is and how to avoid committing plagiarism.

DTU also considers it exam cheating if a student deliberately helps another student to violate the exam rules.

Notification of exam cheating 
In accordance with section 9 of the Examination Order, DTU has laid down rules on disciplinary measures in cases of cheating and disruptive behaviour during exams. Violation of the exam rules will result in disciplinary sanctions against the student. See DTU Inside under 'Structure and rules'/'Disciplinary measures towards students'. Read more about the disciplinary sanctions used for violating the rules of the exam, below under the section 'Sanctions'.

If there is any suspicion of violation of the exam rules, the lecturer must notify the Office for Study Programmes and Student Affairs via eksamenssnyd@adm.dtu.dk.

Reporting can take place during a teaching period, e.g. in connection with an exam prerequisite assignment or other written submission, or after the final exam.

The lecturer can find further guidance on reporting students for exam cheating and other things related to exam cheating at DTU Inside under 'Educational administration'/'Guidance'/'Exam cheating'.

The lecturer can reprimand for minor offenses
If the student has violated the rules for the exam (plagiarism, illegal collaboration, etc.) in a part exam (eg. a home assignment) that is included with 5% or less in the overall assessment of the course, the course coordinator has the opportunity to reprimand the student instead of making a report. Beforehand, the lecturer must give the student the opportunity to comment on the matter (a hearing of the parties), which can be done, for example, in a meeting. The lecturer can always contact the Office for Study Programmes and Student Affairs for a discussion of the matter. 

The reprimand is in the nature of a pedagogical recommendation to comply with the rules and with information on how the student has violated the rules of the exam and how the student avoids cheating in the future. The reprimand is primarily intended for newer students who need clarification of how to quote/refer correctly, or how to collaborate with other students without violating the exam rules.

The reprimand can be either oral or written. The lecturer can find a template to help with a written reprimand at DTU Inside under 'Educational administration'/'Guidance'/'Exam cheating'.

The part exam that is the subject of a violation of the rules for the exam, or parts of it, must be removed from the assessment basis.

A reprimand can be appealed to the Dean. See below under the section 'Complaint guidance'.

The course coordinator must always subsequently inform the Office for Study Programmes and Student Affairs by email sent to eksamenssnyd@adm.dtu.dk with the word 'Reprimand' in the subject field with information about:

  1. the student's name and student number
  2. number of the course
  3. whether the reprimand has been oral or written
  4. the type of part exam and its weighting
  5. and the type of violation of the examination rules

A reprimand can be included as an aggravating circumstance in a possible later case of exam cheating in the same or in another course or project.

If a student has previously been reprimanded in the course and violates the exam rules again in the same course, the lecturer must report the student to the Office for Study Programmes and Student Affairs.

Read about the sanction reprimand at DTU Inside under 'Structure and rules'/'Disciplinary measures towards students'.

How must the lecturer assess the student who is reported?
When the lecturer reports grades or Passed/Failed for the entire course, this must also be done for the student(s) who the lecturer has reported or will report for the presumption of exam cheating.

The lecturer must also inform the Office for Study Programmes and Student Affairs via email to studadm@adm.dtu.dk about which students are suspected of exam cheating, as these students will as soon as possible have the lecturer's assessment changed to either AB (Awaiting decision Passed) or AI ( Awaiting decision Failed). AB appears as passed and AI as failed in the study administration system. Find more information on these registrations at DTU Inside under 'Structure and rules'/'Exam'/'Asessment forms and grading'.

After completion of case processing, the assessment AB or AI will be changed to SN (Cheating) if the student is found guilty of exam cheating, or to the original assessment if the student is not found guilty of exam cheating or only receives a written warning. See more below under the section 'Sanctions'.

What should a notifying report contain?
A notifying report should contain the following information:

Background specification: A short description covering how exam behavior or the examination paper differs from the expected or correct answer. The background specification should clearly mark what is not considered to reflect the student’s independent performance. Within the context of plagiarism, it should be stated how the student could have quoted correctly.  

Flag exam cheating: In the student’s exam paper or an independent document, developed by the lecturer, the plagiarised parts of the assignment should be marked clearly: Text, graphs, equations, document creation, etc. The plagiarised parts should be marked clearly, e.g. by yellow highlighting. When the system identifies plagiarism, the Urkund report should always be enclosed.

Evaluation form: What type of evaluation does the course have and how much does the part that contains supposed plagiarism/exam cheating weigh.

The lecturer must be aware that the report is transmitted in original form to the student(s) in connection to the hearing of the student(s) in question.

Information to the reported student(s) from the lecturer
In connection with reporting a student, the lecturer must inform the student that he or she has been reported. It just needs to be an informational email; the student will, in connection with the hearing of the parties, conducted by the Office for Student Programmes and Student Affairs, receive all material in the case. At DTU Inside under 'Educational administration'/'Guidance'/'Exam cheating', the lecturer can find a template for an information e-mail.

The student will also receive an information email from the Office for Student Programmes and Student Affairs, with practical information as soon as possible and no later than two weeks after receiving the lecturer's report. Only in connection with the hearing of the student will he/she receive the report incl. possible appendices which the Office has received from the lecturer.

What is the student's position during the cheating case?
As long as a case concerning exam cheating is being processed, the reported student has the right to participate in teaching and exams in the course. However, there may be exceptions depending on the extent of the alleged exam cheating, e.g. by exam cheating in connection with the final project.

If the student plans to participate in the re-exam in the course in which he or she has been reported, and a decision has not yet been made regarding the cheating case, the following applies:

  • If a decision is made that the student has not cheated, the result of any re-exam will be cancelled and it will be the initial assessment from the first exam that is valid.
  • If a decision is made that the student has cheated, the result of this exam will be cancelled, an exam attempt has been used and the exam result from the re-exam will take its place.
  • If the Office for Student Programmes and Student Affairs makes a decision in the case before the re-exam of the course, but after the registration and deregistration deadline for the exam, the student must contact the Office if he or she wishes to be re-registered or deregistered the exam. Read more at DTU Inside under 'Structure and rules'/'Exam'/'Registration and withdrawal from exam'.


Sanctions
After hearing of the reported student(s), the Office makes a decision in the case in accordance with DTU's rules on cheating in exams and other assessments (these rules), and DTU's disciplinary rules towards students. 

DTU has the following sanction options for violation of examination rules, cf. DTU's disciplinary measures towards students:

  1. receive an oral or written warning.
  2. Expulsion from the exam, ie. non-assessment or cancellation of the exam performance. This sanction implies that an exam attempt has been used and that the student must register for the re-exam.
  3. Expulsion from the university for a limited period or permanently. Temporary expulsion can be for a number of months, a semester or several semesters.

If the presumption of exam cheating is confirmed, the sanction will most often be a written warning in combination with a cancellation of the exam result. In serious cases of exam cheating or in case of repeated violation of the rules on exam cheating, the student will also be expelled temporarily or permanently.

For a further description of the above forms of sanction, please refer to DTU's disciplinary measures against students.

The case processing time for cases of exam fraud varies and is currently approx. 6 months. The month of July is not included in the calculation.

Complaint guidance
The student can appeal the decision to the dean within two weeks of receiving the decision. The appeal must be sent from the student mail to eksamenssnyd@adm.dtu.dk. The case processing time for a complaint to the Dean is approximately 2 months. A complaint usually does not have a suspensive effect with regard to the sanction the student has received. Cancellation of the exam and a possible expulsion will therefore continue to apply.

Special examination conditions

SPECIAL EXAMINATION CONDITIONS GRANTED BY AUS

Special conditions for written exams
The Office for Study Programmes and Student Affairs (AUS) may allow special examination conditions on the basis of the following circumstances:

  1. Students with physical or mental impairment (e.g. physical disability, dyslexia, etc.).
    The impairment must have a significant impact on the student’s potential exam performance.
  2. Students whose native language and qualifying exam are not Danish may - provided that the exam is only in Danish - be granted extra time for a written exam during their first two semesters in Denmark. In this context, a Greenlandic and Faroese qualifying exam can be equated with a foreign qualifying exam.
  3. Students with similar difficulties, for instance, students who are in the last month of pregnancy or who are breastfeeding an infant.

It must be possible to document the circumstances on which the grant of special conditions is based. For more information about valid documentation please visit DTU Inside under 'Structure and rules'/'Exam/Special Exam Conditions'/'I want to apply for special exam conditions. Exam anxiety, for example, is not a valid reason for special exam conditions.

The granting of special conditions presupposes that AUS assesses that it is necessary to equate the student with others in the same examination situation. It is a prerequisite that the grant of special conditions does not lower the academic level of the exam.

Depending on the student's application, situation, diagnosis, documentation, etc. AUS may grant the student special exam conditions that apply from anything between a semester and for the remainder of the study period. It will be stated in the decision to the application how long the student has been granted special exam conditions, and the next deadline for a new application will be stated if the student should possibly wish to apply again.
The following special conditions may be granted at written exams.

  • Extra time: Usually 25% extra time is granted.
  • Use of own computer, possibly with support programs: Also for exams where aids are otherwise not allowed. A solemn declaration must be signed. Typically applied for by dyslexic, visually impaired as well as physically challenged students.
  • Special physical setting: Typically if the student is physically challenged and needs a height-adjustable table, or if the student is very sensitive to sound or suffers from social anxiety.
  • Other: E.g. noise-canceling headphones, table lamp with a special light, etc.

The decision to grant students special conditions for written exams is valid for the following written exams and is granted on the basis of the following practice:

  • A written exam held during the ordinary exam period. The student usually receives extra time by an automatic assignment.
  • A minor written exam held on campus (on-site exams), that is either an exam prerequisite or that is included with a minimum of 20% or more in the final assessment. The exam is typically held during the teaching period and handled by the department, not AUS. The student must make the lecturer aware that he/she has been granted special conditions for a written exam by AUS. The student must contact the lecturer by mail and attach the decision to the application as documentation of the special conditions the student has been granted. The lecturer may contact the SPS unit via specialexamconditions@adm.dtu.dk in case of questions.

Application deadlines and submission of the application

  • 1 November - for exams in December, and January
  • 15 April - for exams in May, June, July, and August
  • 1 July - for exams in August

Granting of special conditions for written exams will often be given for several semesters or the rest of the study period.

Application for special conditions at written exams must be sent by the student from the student email to specialexamconditions@adm.dtu.dk The application form can be found at DTU Inside under 'Structure and rules'/'Exam'/'Special exam conditions'. Here you can also read more about filling out the application form. When applying for SPS in the SPS inquiry portal, it is possible to mark the request for "Extra time for a written exam" and "Use of own computer, etc. (dyslexic and visually impaired). If there is a need for "Special physical facilities" or "Other", the application form must be used to elaborate on the reasons.

In the case of emergencies (e.g. a broken arm), students can apply after the deadline by writing to studadm@adm.dtu.dk.

The application is processed in AUS. The caseworkers are subject to a duty of confidentiality, and personal information, as well as the outcome of the application, will therefore be treated as confidential. AUS makes a decision based on the application and the enclosed documentation. The decision to the application is sent to the applicant's student email 2-3 weeks after the application deadline. At the same time, a physical letter is also sent via PostNord. It is therefore important that the student's postal address is updated in the National Register.

Exam paper handed out on USB key for written exam
Students who have been allowed to use their own computer can order a non-digital exam assignment to be handed out on a USB key. The relevant application form can be found at DTU Inside. If the student wishes to hand in the exam answer on a USB key, the student must inform the lecturer beforehand.

The deadlines for having the exam assignment handed out on a USB key are as follow:

  • Ordinary winter exam after the autumn 13-week period: 1 November
  • Exam after the 3-week period in January: the last day of the supplementary registration period
  • Ordinary summer exam after the spring 13-week period: 15 April
  • Exam after the 3-week period in June: the last day of the supplementary registration period
  • Exam after the 3-week period in July: the last day of the supplementary registration period
  • Reexam and exam after the 3-week period in August: the last day of the supplementary registration period

Special conditions for final projects
If the period the student has been granted special conditions for written exams also includes the period for a final written project (BEng project, BSc project, or MSc thesis), the student may receive up to 3 weeks extra time to prepare the project prior to the start of the project. It is up to the student to decide whether he or she wants one, two, or three weeks.
Should the student prepare his/her project in collaboration with students who have not been granted extra time, extra time will be granted to the entire project group.
The decision to the application must be presented as documentation to the project supervisor. The extension of the project period must be registered by the supervisor in the Project Registration System (Projektindberetningssystemet) prior to the start date of the project.
For any questions, the SPS Unit can be contacted at specialexamconditions@adm.dtu.dk
The student must be aware that DTU's rules and the rules of SU (state educational grant and loan scheme) do not coincide on this point.

If the student wishes to apply for an extension of the project period during the project, please refer to the possibilities for applying for an extension of the submission deadline via the relevant department board of studies or the exemption board. Find more information at DTU Inside under 'Structure and rules'/'Final projects'.

SPECIAL EXAMINATION CONDITIONS GRANTED BY THE DEPARTMENT

The following is a description of the special arrangements that a lecturer may provide in other exam situations. In these cases, it is not a question of the student being entitled to special arrangements, but the examiner/lecturer must take into account the student's special challenge, if relevant and possible. The SPS Unit can assist the lecturer with guidance, if desired, via specialexamconditions@adm.dtu.dk

The granting of special conditions presupposes that the department/the lecturer assesses that it is necessary to equate the student with others in the same examination situation. It is a prerequisite that the grant of special conditions does not lower the academic level of the exam.

The student must contact the course coordinator/examiner if he/she wishes to request special conditions and provide documentation of the matter on which the request is based. However, if the cause is speech challenges with the student, the circumstance is assumed to be assessable to the lecturer during a regular conversation.

Special conditions for an oral exam
The student can be granted extra time (typically 25%) for possible preparation time before the oral exam, for the exam itself (e.g. for speech challenges), or for both. Granting special conditions presupposes that the lecturer assesses that this is necessary in order to place the student on equal terms as the other students. The SPS Unit (specialexamconditions@adm.dtu.dk) can assist the lecturer in this assessment if needed. Exam anxiety, for example, is not a valid reason for special exam conditions. 
The student must contact the course coordinator no later than one month before the oral exam. Read more at DTU Inside under ‘Structure and rules'/'Exam'/'Special exam conditions'/'I want to apply for special exam conditions'.
If the student is to take part in an oral group exam but is part of a group where the other students have not been granted extra time, the lecturer/examiner may assign the whole group extra time.
The allocated extra time only applies to the individual exam and is assessed individually each time. Thus, the assessment does not set a precedent for oral exams in other courses.

Special conditions for projects in courses
For longer-term projects/assignments in courses, the student can request the course coordinator to extend the project period. It is the lecturer's decision based on a practical assessment, including e.g. with regard to the assessment of and feedback to the other students on the course, and assessment of the risk of exam cheating, whether it is possible to allocate extra time. In the latter case, the type of project/task will be of significant importance. 
If the student is part of a group, and if he/she is able to apply for extra time for his/her project work, while the other group members are not able to apply for extra time, the lecturer/course coordinator can grant extra time to the whole group.

EXAMS AT OTHER UNIVERSITIES THAN DTU

Grants of special exam conditions are only valid at DTU. If a student takes courses at other universities, the student must familiarize himself/herself with the university's rules and procedures for applying for special exam conditions. This also applies to students enrolled in a joint programme in Denmark or abroad, or if the student is studying abroad or is going to study abroad.

llness in connection with exams

Illness before the exam (unable to participate in the exam)
Students who are unable to participate in an exam due to illness must send documentation of the illness through their student mail to the Office for Study Programmes and Student Affairs at studadm@adm.dtu.dk no later than two weeks following the date of the exam. If this procedure is followed, the student will automatically receive a new exam attempt and the unattended exam during the period of illness will get the registration 'Ill' (SYG). The course registration(s) are still binding, cf. DTU Inside under 'Teaching'/'Binding courses'. The student in question must bear the expenses for the medical certificate.

Read below under 'Conflict with DTU's deadlines due to illness' about the situations where a student due to the lack of participation in the exam conflicts with a deadline for the study programme (first-year exam, 5 ECTS credit study activity requirement, or maximum duration of study).

Illness during the exam
Students who become ill during the exam must notify an invigilator or examiner before leaving the exam. Students must contact the doctor on the day of the exam or the proximate weekday at the latest. The process hereafter is described above under 'Illness before the exam'.

If the student despite illness chooses to complete an exam, ie. submits his/her exam answer, it counts as an exam attempt and the attempt cannot be cancelled.

It is the students' responsibility to register for a new exam in the same course in a later examination term.

Read below under 'Conflict with DTU's deadlines due to illness' about the situations where a student due to the lack of participation in the exam conflicts with a deadline for the study programme (first-year exam, 5 ECTS credit study activity requirement or maximum duration of the study).

Illness of a close family member
If a student is unable to participate in an exam due to severe illness of a family member or friend, or in case of a serious event that may affect the student’s performance at the exam, the student can apply to have the exam registration (the exam attempt) changed to the registration 'Ill' by submitting relevant documentation to the Office for Study Programmes and Student Affairs via the Study Administration's contact form or if you are an external party by writing to studadm@adm.dtu.dk. This must be done no later than two weeks after the exam date. If the student has already completed the exam, it will count as an exam attempt, and the exam cannot be cancelled.

Conflict with DTU's deadlines due to illness
If a student is unable to comply with one of the deadlines specified for the programme (first-year exam, the 5 ECTS credit study activity requirement and the maximum duration of the study) due to documented illness at an exam, the student must inform of this at the same time as the documentation for illness is sent to the Office for Study Programmes and Student Affairs, cf. the process described above. In this case, the deadline will be extended automatically without an application for exemption, until the exam/re-exam in the course takes place again. Thus, the student must not apply for exemption with the board of exemptions to have his/her deadline prolonged.

If the student is also ill for the next exam/re-exam in the course, the student must submit an application for an exemption in regards to the relevant deadline being extended again. Find information on applying for exemption at DTU Inside under 'Structure and rules'/'Exemption, leave and maternity leave'/'Exemption'.

However, the above does not apply if a deadline is granted through exemption from the board of exemptions. In such cases, students must immediately apply for exemption for a renewed postponement of the deadline due to documented illness.

Illness during the project period under the final project
If a student falls ill while completing the final project, the rules in the student's programme specification apply. Find the rules at DTU Inside under ‘Structure and rules’/‘Final projects’.

External examiners and confidentiality

The course description specifies whether a course is assessed by an external examiner or as an internal examination. Final projects are always assessed by an external examiner.

All external examiners used at DTU must be members of the nationwide engineering examiner corps (www.censornet.dk).

The external examiners' activities are covered by the Public Administration Act, including the provisions on disqualification and secrecy.

Projects which, entirely or partially, are carried out with private companies, may, taking into account any information about trade secrets, know-how, etc., be treated as confidential, which means that the oral presentation will not be open to the public. It may be agreed upon that the report must not be made publicly available.

Deadlines for grading

Exams in 13-week courses and project courses
No later than 20 workdays after the day of the exam.

3-week courses
No later than 20 workdays after the last day of the 3-week period.

Engineering internship
No later than 20 workdays after the submission date of the report.

BEng project/BSc project/MSc thesis
The grade is awarded in connection with the oral exam/defense. The oral exam must be held no later than 10 workdays after the scheduled submission date of the written report. In exceptional circumstances, the head of department can approve a later exam date for the oral exam. If the project period has been extended after the start of the project as a result of the Board of Studies’ or the exemption committee's decision, the 10-day deadline must, as far as possible, continue to be complied with. A later exam date due to the changed conditions, e.g. due to the supervisor's 3-week holiday in June, July, or August, can be determined without approval from the head of department.

It appears from the programme specification for final projects that in determining the start date of the project, the supervisor's 3-week consecutive summer vacation in June, July or August must be taken into account in order not to come into conflict with the 10-day deadline of the oral defense, cf. below under ‘Assessment’. The project plan should also reflect this matter.

Re-exams

Students may participate in an offered re-exam without having participated in the previous ordinary exam on a course if they meet the requirements for participation in the ordinary exam. See below under ‘Courses with exam prerequisites’.

In courses with part exams, students must be aware that a re-exam is solely a repetition of the final part exam on the course. See below under ‘Courses with part exams’.

Students who have not passed a course at the first exam attempt must register for the subsequent exam attempt in the course via www.tilmelding.dtu.dk, unless the student chooses to follow the teaching again. In this case, course registration must take place via the Study Planner.

The time of the re-exam will depend on when the course in question is offered:

  • For courses offered in the 13-week autumn period with ordinary exams in December, the re-exam period is in May
  • For courses offered in the 13-week spring period with ordinary exams in May, the re-exam period is in August
  • For courses offered in the 3-week period in January with ordinary exams in January, the re-exam period is in May
  • For courses offered in the 3-week periods June/July with ordinary exams in June/July, the re-exam period is in August
  • For courses offered in the 3-week period in August with ordinary exams in August, the re-exam period is in December.

Courses offered in several of the above teaching periods have corresponding several re-exam periods.

If a course no longer is provided, two additional re-exams will be offered in the course. The location of dates regarding the re-exam will follow the rules mentioned above.

If in exceptional cases, a course is not suitable to be offered for a re-exam based on a security or academic assessment, students who have not passed the course must attend the course again. It is not sufficient only to register for the course exam. The relevant Department Board of Studies must approve that the course is not suitable for being offered for a re-exam, and it must also be stated in the course description under ‘Type of assessment.

An overview of exam dates can be found at DTU Inside under 'Structure and rules'/'Exam'/'Dates of exams'.

Registration for and withdrawal from re-exams must be done within the applicable deadlines. See DTU Inside under ‘Structure and rules'/'Exam'/'Registration deadlines for courses and examinations’.

The course coordinator may decide that the form of examination at the re-exam may differ from the form of examination at the ordinary exam. The course coordinator must notify the students about the form of examination at the re-exam in May, December and August no later than one week after the re-exam registration deadline. If on the basis of a change in the form of examination announced after the cancellation deadline, the student wishes to be deregistered from the exam, this must be notified to the Study Administration using their contact form or if you are an external party by writing to studadm@adm.dtu.dk no later than 14 days after notification from the course coordinator.

For rules on re-exams on project courses, see ‘Structure and rules'/'Teaching'/Project courses’.

Courses with exam prerequisites
A student who has not fulfilled the exam prerequisites in a course in connection with the ordinary exam can neither participate in the re-exam on the course unless, before then, the course coordinator has given the student a new opportunity to meet the exam prerequisites. The student is responsible for contacting the course coordinator to clarify this matter before registering for the exam. Students who due to a decision from the course coordinator are unable to meet the exam prerequisites will have to attend the course again.

Students who met the exam prerequisites but who did not pass the exam can take the re-exam on the course in the next re-exam period without having to fulfill the exam prerequisites again.

If a student chooses to postpone his/her re-exam - or if he/she does not pass his/her re-exam in accordance with the above - he/she is not entitled to be allowed to take (another) re-exam based on previously approved exam prerequisites. Thus, the student must fulfill the prerequisites again. This also applies in case the student does not attend the exam due to documented illness. Based on an academic assessment, the course coordinator may, however, approve that the student can register for a re-exam again without having to fulfill the prerequisites again.

Read more at DTU Inside under ‘Structure and rules'/'Teaching'/'Class participation and exam prerequisites’.

Courses with part exams
In a course with part exams, any re-exam is only a repetition of the final part exam on the course. Part exams scheduled in the teaching period will thus not be offered as a re-exam or be assessed in the period between the ordinary exam and re-exam on the course. The course coordinator may deviate from this.

As a general rule, part exams already approved will only be included in the next re-exam period. In connection with a re-exam, students are thus not entitled to retake an approved part exam. However, under special circumstances, students may have to retake a passed part exam in connection with a re-exam. Such a decision is made by the course coordinator based on an academic assessment. In the case of disagreement between a student and a course coordinator regarding whether or not a part exam must be retaken in connection with a re-exam, the Department Board of Studies will make the decision.

The course coordinator may approve that passed/approved part exams are included in subsequent (re)exams, this must be upon a request from the student.

Some courses may have general rules for whether part exams will be included in the next (re)-exam in the course. Please check the course description.

Read more about part exams at DTU Inside under Structure and rulres'/'Exam'/'Requirements for passing exams and part exams.

Special circumstances regarding exams in courses that will finish the entire study programme   
If a student has been ill at the (re)exam during the exam period, in which the student should have completed his/her education, the student has the right to sit the re-exam in the same exam period or immediately after the re-exam period. This also applies to a student who does not pass (-3 or 00, or not passed) a single (re)exam in the exam period in which the student should have completed his / her education. Students who have been absent from the exam (non-attendance), or who have received the registration 'SN' (Cheating) are not entitled to a quick re-exam. 

Students wishing to take a quick re-exam according to the above rules should contact the Study Administration in person no later than 14 days after publication of the grade. If the student meets the requirements for a quick (re)exam, the Study Administration will inform the student. In consultation with the student, the lecturer determines the time and date of the (re)exam. 

The rules above do not apply in connection with final projects. 

Exam complaint

If a student wishes to complain about how the exam has progressed or the assessment itself, there is an opportunity to file an exam complaint within two weeks of the announcement of the grade.

Complaints about part-exams can only be submitted as part of a complaint about the final grade or other assessment in the course.

Complaints can be submitted regarding:

  1. Legal issues (e.g. non-compliance with rules and legislation)
  2. The basis for examination (questions, assignments, etc.)
  3. The exam process (e.g. during an oral exam or technical problems during a written exam)
  4. The assessment (grade and opinions)

The complaint must be in writing and reasoned. The complaint must thus state what is being complained about and what is desired to be achieved with the complaint. As the Office for Study Programmes and Student Affairs makes a decision on the basis of the complaint, the assessor's opinion and any supplementary comments of the student, the student should, in the reason for the complaint, compare his/her exam performance with the course's learning objectives, elaborate the course of the exam or the like. Dissatisfaction with the grade without further justification is not sufficient to meet the requirement for a reasoned complaint. Complaints without sufficient justification will be sent back to the student requesting a detailed justification. If the student does not elaborate on his complaint further, the complaint will be processed on the basis available.

Complaints must include the student’s name, address, student ID number, and course number of the relevant course or project title of the project course or final project. The complaint must be submitted via the student email to studenterklager@dtu.dk

The total case processing time for exam complaints is approx. 6-8 months from the time the complaint is received until a decision has been made in the case.

The student may continue on the programme while the complaint/appeal is processed.

Deadline for complaints
Exam complaints must be submitted within two weeks of the announcement of the grade on DTU Inside. For oral examinations, the deadline is two weeks after the examination is held.

It is recommended, but not a requirement, that the student discusses his/her exam answer/performance with the course coordinator/examiner before the student submits an exam complaint. The student must be particularly aware that contact or attempts to contact the lecturer do not have a suspensive effect with regard to the appeal deadline, ie. that it does not extend the time limit for appeal to the two weeks, which must therefore continue to be complied with.

A conversation with the course coordinator/examiner about the exam answer/performance will not affect the Office for Study Programmes and Student Affairs' assessment of the complaint, but often the student will after receiving feedback on his/her exam get an understanding and explanation of the given assessment, which can make that the student no longer wants to complain or wants to withdraw an already filed complaint.

Assessment of the complaint
The Office for Study Programmes and Student Affairs forwards the student's complaint to the examiner(s) and, if relevant, the external examiner, who submit an academic statement on the assessment and all of the student’s objections. The assessors’ statement is then forwarded to the student, who has two weeks to send his/her comments, if any, on the statement. This is called a hearing.

The Office may choose to hear the assessor(s) again if the student's comments give rise to it, just as the assessors' further comments can be sent in hearing to the student if the assessor's comments contain new information of material importance to the decision of the case.

When the Office believes that the case has been adequately clarified, a decision is made on the basis of the complaint, the assessors' statement(s), and the student's comments, if any.

A decision on the matter is made by the Office for Study Programmes and Student Affairs on the basis of the assessors’ statement and the student’s comments if any.

Does an exam complaint not deal with academic issues, but only legal issues, technical problems etc. regarding the conduct of a written exam, the case will often be handled without consulting the assessors.

The decision
The decision on the matter may be one of the following: 

  1. The student is offered a new assessment (re-assessment) of a written assignment by new assessors.
  2. The student is offered a new exam (re-exam), usually by new assessors,
  3. The student is offered a combination of 1st and 2nd if the exam includes both a written assignment and oral exam, or 
  4. The student’s complaint is not upheld.

The Office for Study Programmes and Student Affairs does not have the opportunity to make a decision to raise or lower the student's grade.

If the student is offered a new assessment or a new exam, the student has two weeks to accept the offer. Acceptance of the offer is binding on the student and the new assessment will replace the student's original assessment which is cancelled. The student must be aware that a new assessment or a new exam may result in a lower grade. It is not possible to complain about the new assessment/the new exam unless the complaint concerns legal issues.

Appeal of academic issues or complaining about legal issues
If the student does not accept the decision of his/her exam complaint, academic questions in the decision can be appealed to a board of appeals. The appeal must be filed within two weeks of the announcement of the decision to the student. It must be justified in writing and submitted to studenterklager@dtu.dk using the student email address. The decision is made by a board of appeals of 4 members appointed specifically to make a decision on the matter, comprising two external examiners, a lecturer, and a student within the relevant subject area. The decision of the board of appeals may be:

  1. The student is offered a new assessment (re-assessment) of a written assignment by new assessors.
  2. The student is offered a new exam (re-exam), usually by new assessors,
  3. The student is offered a combination of 1st and 2nd if the exam includes both a written assignment and oral exam, or 
  4. The student’s complaint is not upheld.

The board of appeals is in no position to lower or higher the student’s grade.
The decision of the board of appeals cannot be further appealed to other authorities with respect to academic issues, and the decision from the board is final.

Complaints about legal issues can be submitted to DTU. Legal issues are about compliance with applicable law when dealing with the case, including whether the educational rules that apply to the study programme are complied with and whether other legislation and the general principles of administrative law are complied with. The complaint must be submitted via studenterklager@dtu.dk. The complaint, which must be in writing and reasoned, must be filed within two weeks of the decision being notified to the student.

Errors and deficiencies in exams
If the Office for Study Programmes and Student Affairs or a board of appeals in connection with the processing of an exam complaint becomes aware that there have been errors and deficiencies in an exam, the Office makes a decision on how the error or deficiency can be remedied. This may be with or without the participation of the original assessors. The Office's processing of this type of case does not take place in accordance with the rules on exam complaints but in accordance with section 21 of the Examination Order.

If the student's exam complaint contains significant complaints which do not relate to the errors and deficiencies that have occurred during the exam, the Office will also make a decision regarding these complaints.

In the event of errors or deficiencies of a particularly serious nature, or where it must be considered the most correct way to remedy the error or deficiency, the Office may cancel the exam and arrange for an extraordinary new exam.

In the event of other significant errors and omissions, the Office may offer an extraordinary new exam to the student. The offer must be given to all students whose exam suffers from the error or deficiency in question. A student may choose to retain the original assessment, even if he or she has participated in the extraordinary re-exam.

Exam certificate/diploma

When a student has completed a study programme at DTU, DTU issues an exam certificate/diploma. The exam certificate/diploma lists all the exams which the student has passed within the student’s curriculum.

The exam certificate/diploma is dated with the date on which the study programme ended:

  • If the final element is a BEng project, a BSc project, or an MSc thesis, the exam certificate/diploma will be dated with the date of the oral presentation.
  • If the final element is a course, the exam certificate/diploma will be dated with the date on which the last course was assessed.

The exam certificate/diploma will be sent to the student’s registered address no later than two months after the end of the study programme (however, not including July).

Students who are withdrawn from a study programme at DTU without having completed it will receive documentation for any successfully completed parts of the programme stated in ECTS credits. 

Credit Transfer, Studying Abroad, Exemption, Leave, etc.

Credit transfer means replacing elements forming part of the student’s study programme at DTU by courses or exams passed at another Danish or foreign educational institution. DTU may grant credit transfer upon submission of an application.

Credit transfer from previously non-completed study programmes at the same level (pre-commencement credit transfer)

 

Upon admission to DTU’s BEng, BSc, and MSc programmes, students are obliged to apply for credit transfer for passed programme elements (courses, etc.) from all previous non-completed ordinary study programmes at the same level. This may, for example, be the case if an applicant to a BSc programme has previously been admitted to another BSc programme without having completed the programme. 

Application for pre-commencement credit transfer must be filed through www.merit.dtu.dk. Information on the process will be given in the admission letter from DTU.

If students do not submit an application for credit transfer for previously passed programme elements at the same level or submit incorrect or incomplete information thereon, DTU may retract the enrolment at the university.

If it is deemed by the Head of studies, that credit transfer for programme elements can be granted to the mandatory parts of the programme, students will be granted credit transfer.

If it is deemed that credit transfer for programme elements to a mandatory course/project can only be granted partial, it is up to the student to decide whether he/she wants the partial credit transfer. Once the student has used an exam attempt in the mandatory course/project, the decision not to have the partial credit transfer is binding. The transfer is only possible if the partial credit amounts to a minimum of 5 ECTS credits and minimum of half of the ECTS scope of the course/project.

If it is deemed that credit transfer for programme elements can be granted to the elective parts of the programme, students can decide whether they want credit transfer. The optional credit transfer is registered by the student writing to merit@adm.dtu.dk and stating how much of the credit transfer he or she wishes to use. It is entirely up to the student how much of the optional credit the student wishes to make use of and when.

A credit transfer for both mandatory and elective parts of the programme cannot be withdrawn once it has been granted.

It is possible for students who wish so, to apply for credit transfer for educational elements from previously completed study programmes at the same level or passed educational elements from previously completed or uncompleted educational courses at a higher level.

For the BEng and BSc programmes the courses must at least be at professional bachelor or BEng level. For the MSc programmes the courses must at least be at master's level. MSc students may, however, have up to 10 ECTS credits at the bachelor's level as part of the elective courses in their programme.

BEng students who have completed an academy profession programme prior to admission can apply for credit transfer for parts of the programme, provided that an established credit transfer agreement has been concluded. For information on current established credit transfer agreements, please send an email to merit@adm.dtu.dk.

When granted a pre-commencement credit transfer, students can still obtain a diploma from DTU even though credit transfer has been granted for more than half of the programme.

Exam attempts in DTU courses
Exam attempts on failed DTU courses in the previous field of study will only be transferred if such courses are mandatory in the new study programme or are not applicable to a course in the new study programme. Failed courses that can only be transferred as semi-mandatory or elective courses will not be transferred unless the student wishes to take these courses as part of the new study programme.

Students who are admitted to DTU via quota 1 or 2, and who have used exam attempts on failed courses they have previously attended at DTU on another study programme will automatically be assigned three new exam attempts on the relevant courses if these courses may be included in the study programme.

Non-transferrable programme elements
Students cannot be granted transfer of credits from the qualifying programme/exam.

A final project from another educational programme cannot be transferred as a substitution for the final project to a DTU study programme. The project or elements of the project can only be transferred to the student’s programme as a substitution for other programme elements (courses), and if approved by the Head of Study.

Courses/educational elements passed more than five years prior to admission to DTU, cannot - as a general rule - be transferred to the student's enrollment. However, the relevant head of study may make an exemption from this rule on the basis of a specific academic assessment. Whether an exemption can be granted is assessed by the head of study in connection with the assessment of the readmission application. Courses, that date back more than five years, will only be transferred to the applicant's new study programme, is the applicant wishes to do so.

Programme deadlines in relation to pre-commencement credit transfer
The maximum duration of study is reduced with one semester for every 30 ECTS credits the student has been granted in pre-commencement credit transfer.

If the student has been granted pre-commencement credit transfer on courses that are included in the first-year exam. In order to pass the first-year exam, the student is only required to pass the remaining elements.

Decision-making authority
The Board of Exemptions for the BSc and MSc programmes (CMDU) and the Board of Exemptions for the BEng programmes (DMDU) have authorized the heads of studies and the Office for Study Programmes and Student Affairs (AUS) to make decisions in cases related to credit transfer. 

A decision on credit transfer is not valid until a written decision has been issued to the student by the Office for Study Programmes and Student Affairs (AUS) via email or at www.merit.dtu.dk.

Appeal against decision
If the student does not get his/her application granted, the student can appeal the decision via email to merit@adm.dtu.dk.

Credit transfer during the study programme

 

Courses must be ‘passed' in order to be transferred to the programme.

For BEng programmes, transferred courses must be at BEng level as a minimum, i.e. from an engineering college, a university college, or a university.

For BSc programmes, transferred courses must be at the university level. However, BSc students may have as many as 10 ECTS credits at the BEng level as part of the Elective Courses at their BSc programme (valid from 1 September 2020).

For MSc programmes, transferred courses must be at the MSc level. However, MSc students may have as much as 10 ECTS credits at the BSc level as part of the Elective Courses at their MSc programme.

BEng and BSc students must as minimum pass courses and projects at DTU corresponding to 90 ECTS credits (BEng Arctic Technology and Fisheries Technology minimum105 ECTS credits and BEng Global Business Engineering minimum 120 ECTS credits) to receive a diploma for a full-time study programme at DTU. This rule does not, however, apply to pre-commencement credit transfer.

MSc students must as minimum pass courses and projects at DTU corresponding to 60 ECTS credits to receive a diploma for a full-time study programme at DTU. This rule does not apply to pre-commencement credit transfers.

Courses that will make students exceed the prescribed ECTS credit total of the DTU study programme cannot be pre-approved or transferred. In the case of a stay abroad in particular, it can happen after a credit transfer that the total number of ECTS points obtained for the DTU programme has become 'skewed' in relation to the course sizes at DTU. In these special cases, the student can register for a final course of 2.5 ECTS credits or 5 ECTS credits. The student must always try to plan according to the standardized number of ECTS credits for the programme.

Choice of courses
As regards credit transfer to BSc and MSc programmes, a distinction is made between specific engineering courses and general engineering courses. Courses that do not have technical-scientific content, but fall within the learning objectives of the study programme, are categorized as general engineering courses. These courses are considered part of the elective courses. Students may earn the following number of ECTS credits within the general engineering course category:

  • 15 ECTS credits on the BSc programme
  • 10 ECTS credits on the MSc programme 

In connection with study abroad semesters, students can transfer up to 5 ECTS credits in the category of language and culture courses. Only language and culture courses related to the country in which the student is on the exchange can be transferred. English language courses cannot be transferred to the programme. Pre-commencement credit transfer for language and culture courses will not be granted. 

Language and culture courses are always transferred as BSc credits and are therefore included in the maximum of 10 ECTS credits at BSc level which MSc students are allowed to take as part of their programme. For BSc and MSc students, the courses are considered part of the general engineering courses as described above. For BEng students, they are considered part of the elective courses.

A final project from another Danish or foreign educational institution cannot be transferred to a study programme at DTU. Further rules regarding final projects (BEng project, BSc project, and Master's thesis), including the possibility to prepare the project abroad, are stated in the programme specifications for the said programme. 

Pre-approval of credit transfer
Before taking a course/going abroad, students are obliged to apply for pre-approval of credit transfer for planned programme elements from another university or another institution of higher education in Denmark or abroad.

If the pre-approved courses, which the student is taking at the host university, change during the semester, the student must submit a new application for a pre-approval of credit transfer. Each application must include a complete list of courses taken at the host university. A new decision for the same period and same host university will replace former decisions.

By applying, students give their consent to DTU requesting the necessary information from the host institution regarding the application if the students are unable to procure the documentation themselves.

The pre-approval of credit transfer is registered in the study administration system but will not appear in the Study Planner until the student has passed the courses and applied for final credit. 

It is not possible to pre-approve more ECTS credits than there is room for in the student's study programme/framework.

Final credit transfer
The student is obliged to apply for final credit for all passed courses and ECTS credits. It is a requirement that all passed ECTS credits must be credited. The student can therefore not choose to only apply for credit transfer for some of the passed courses or ECTS points. Once a course has been passed, final credit must be sought, and the credit is binding to the student and cannot be withdrawn. 

In connection with credit transfer for completed programme elements from another educational institution, the assessment ‘Pass’ will appear on the student’s DTU diploma. This applies to both pre-commencement credit transfer and credit transfer during the study programme.

With his/her application, the student gives his/her consent that DTU can obtain necessary information for the application, which the student cannot obtain himself/herself, at the host university.

Submission of applications
Applications for pre-approval of credit transfer and final credit transfer are submitted electronically via www.merit.dtu.dk. Other inquiries regarding credit transfer are sent to merit@adm.dtu.dk via the student email.

Applications must include the following:

  • Course description
  • Documentation of level
  • Documentation of workload (ECTS/credits)
  • As regards final credit transfer, documentation of passed and failed courses, and an official description of the grading scale, according to which the course is assessed

Decision-making authority
The Board of Exemptions for the BSc and MSc programmes (CMDU) and the Board of Exemptions for the BEng programmes (DMDU) have authorized the heads of studies and the Office for Study Programmes and Student Affairs (AUS) to make decisions in cases related to credit transfer. A decision on credit transfer is not valid until a written decision has been issued to the student by the Office for Study Programmes and Student Affairs (AUS) via email or via www.merit.dtu.dk.

Appeal against decision
If the student does not get his/her application granted, the student can appeal the decision via email to merit@adm.dtu.dk.

If the complaint concerns the academic assessment of final credit transfer for Danish educational elements (including pre-commencement credit transfer) or pre-approval of credit transfer for Danish as well as foreign educational elements, it is processed by a credit transfer appeals board. This only applies if the decision concerns a BSc or MSc student. The deadline for lodging this type of complaint is 2 weeks from the day the decision letter is sent to the complainant.

If the complaint concerns the academic assessment of a BSc or MSc student’s final credit transfer for foreign educational elements (including pre-commencement credit transfer) or the academic assessment of pre-approved or final credit transfer for a BEng student, it is processed by the Qualifications Board. The deadline for lodging this type of complaint is 4 weeks from the day the decision letter is sent to the complainant.

If the complaint concerns legal matters (for example that the case is not processed according to the existing law/acts or according to principles of the administrative act), it is processed by the relevant Dean. The deadline for lodging this type of complaint is 2 weeks from the day the decision letter is sent to the complainant.

Students who have completed MSc courses on their Beng or BSc programme
MSc students who, as part of their qualifying BEng or BSc education, have passed a course corresponding to courses in either the general competence group or the technological specialization group for the MSc programme must take a different course that contributes to the overall learning outcomes of the programme in question. This also applies if the student otherwise has acquired academic knowledge and competencies.

DTU courses
If the course belongs to the general competence group, students must choose a different course from the general competence group (GC) or the technological specialization group (TS). In the latter case, students must contact the Study Administration using their contact form or if you are an external party by writing to studadm@adm.dtu.dk. An approval from the head of study must be attached, after which the student can take a TS-course instead of the GR-course, which the student has passed on his/her BEng or BSc programme.

If the course belongs to the technological specialization group, students must choose a different course in the technological specialization group.

Non-DTU courses
If it is not possible to choose a different course in line with the above rules or if the course is not from DTU, students must obtain approval from the head of studies to take a different course that supports the academic profile of the study programme. The head of studies contacts the Study Administration. When in doubt of the programme level of the course or the conversion of the credits from abroad to ECTS credits, the head of studies or the student is welcome to contact merit@adm.dtu.dk.  

Studying abroad

A thorough description of the possibilities for studying abroad and the application deadlines can be found at DTU Inside under ‘Study Abroad’ or at DTU’s website Studyabroad.dtu.dk and Beyondborders.dtu.dk

To be eligible for an exchange place, students must meet the following criteria:

  • Students enrolled on a BSc or BEng programme must have completed at least two years of study (approximately 120, minimum 110, ECTS credits) prior to commencement of the exchange stay, unless the student is attending a summer school abroad.
  • Students must be enrolled on an ordinary full-time DTU programme at the time of application and during the entire exchange stay. Students must have credit availability for transferring minimum 20 ECTS credits from their stay abroad.

Students are expected to be full-time students (30 ECTS credits per semester). Students must have space in their curriculum to obtain pre-approval and credit transfer of a minimum of 20 ECTS points from their study abroad. Students who do not comply with this requirement may be requested to repay any grants received from DTU. All pre-approved courses that have been passed must be transferred to the study programme.

Students must at all times comply with other study activity requirements and deadlines laid down by DTU, the host university, and other relevant bodies. Find information on DTU's study activity requirements and deadlines on DTU Inside under 'Structure and Rules'/'Study Activity Requirements and Deadlines'.

Students are expected to pass and transfer at least 20 ECTS credits per semester (however, not students attending summer school abroad) and comply with other study activity requirements made by DTU, the host university, and other relevant bodies. Students who do not comply with this requirement may be requested to repay any grants received from DTU.

Students are obliged to apply for pre-approved credit transfer for planned programme elements from another institution of higher education in Denmark or abroad before the course/stay is commenced. See the chapter about Credit transfers under the study programme for further information.

Transferring to MSc programme (transitional procedure)

 

Students lacking 55 ECTS credits or less of their BEng/BSc programme at DTU can apply to take MSc courses worth a total of up to 30 ECTS credits, provided that they wish to apply for admission to an MSc programme at DTU and meet the admission requirements and academic prerequisites for admission into the MSc programme in question. The student cannot be granted an exemption to take more than a total of 30 ECTS credits, regardless of how many semesters the student follows the transitional procedure. 

The desired MSc courses can be project courses. In that case, the student in his/her application must specify the department that delivers the special course, and how many ECTS credits the individual special course constitutes.

As a general rule, students must take courses, which are part of their BEng or BSc programme concurrently with the courses forming part of the future MSc programme. Transfer to the MSc programme must not cause an extension of the study period for the BSc Eng/BEng programme beyond the maximum duration of the programme.

The student must file his/her application via a digital application form that can be found at DTU Inside under ‘Structure and rules’ / ‘Transferring to an MSc programme’. The application must be filled in and sent from the student email to kandidatopt@adm.dtu.dk. The decision regarding the application will be sent to the student email.

When processing the application, DTU places emphasis on whether the student is deemed to have the academic prerequisites to complete courses on the MSc programme concurrently with completing the BSc/BEng programme.

Deadline for applications:

  • 13-week periods: Three weeks after the beginning of the semester at the latest
  • 3-week periods June, July, and August: 1 May
  • 3-week period January: 15 November

Students can only apply for one semester at a time. The semester of autumn runs from September up to and including January. The semester of spring runs from February up to and including August. 

In allowing the student to take MSc courses concurrently with completing the BSc/BEng programme, DTU makes no decision on whether the student has exceeded any study activity requirements or deadlines, is in need of extra examination attempts or exemption hereof, etc.

Students who have taken MSc courses concurrently with completing their BSc/BEng programme must still comply with the study activity requirement of 5 ECTS following admission to the MSc programme. The number of transferred ECTS credits will not be deducted from the study activity requirement. 

The maximum duration of study is reduced by one semester if students have passed 30 ECTS credits of MSc courses under the transitional procedure.

Registration for courses under a transitional procedure
Registration for courses under the transitional procedure can only be done via the application form. If the student wishes to change his/her course on the transitional procedure, this can only be done by contacting the Study Administration at studadm@adm.dtu.dk from the student's student email. Unsubscribing from courses can be done in the Study Planner.

Application for a master's programme after the transitional procedure
The student must apply for admission to the master's programme when he/she is about to complete the BEng or BSc programme. See more about applying for the master's programmes at dtu.dk under 'Master'/'How to apply for MSc programmes'. 

MSc courses passed under the transitional procedure
MSc courses passed under the transitional procedure will automatically be transferred from the BEng/BSc programme when the student is admitted to the MSc programme.

If the student chooses a different MSc study programme to that originally planned, only passed MSc courses, which are mandatory for the new study programme will be transferred. The student can always ask to have passed electives transferred. The same rules then apply when changing the study programme.

MSc courses not passed under the transitional procedure
MSc courses not passed under the transitional procedure are binding to the student, cf. the rules on binding courses. This also applies to elective courses if the student applies for admission to the same MSc programme that he/she chose during the transitional procedure. Find more information on DTU Inside under 'Structure and Rules'/'Teaching'/ 'Binding Courses'. Thus, not passed courses will be transferred from the BEng/BSc programme when the student is admitted to the MSc programme.

If the student applies to do a different MSc study programme to that originally planned, his or her binding registration for a failed course will be cancelled unless the course is mandatory on the new study programme.

SU on completion of BEng/BSc programme
The BEng/BSc programme has been completed when the grade in the last course/project on the study programme has been registered. This also applies even if the final grade is registered in the middle of the semester and even if the courses in the semester that the transfer of courses concerns are not yet concluded.

When the BEng/BSc programme is completed, the student will no longer be entitled to receive SU or a completion loan, because the student is no longer enrolled on a study programme even though the student in question is still following courses in the semester that the transfer of courses concerns.

Exemption

 

Students who fail to comply with DTU’s rules governing their study programme may only continue their studies if granted an exemption. DTU’s board of exemptions may grant an exemption from rules contained in curricula, course descriptions, and DTU’s rules and regulations, provided that the exemption does not conflict with any acts or ministerial orders in the field of education.

Students who have submitted an application for exemption for the first-year exam, 5 ECTS credit study activity requirement, the maximum duration of the study, and additional exam attempts can continue their studies during the processing of their application.

The application
Applications for exemptions must be submitted electronically via the exemption application system www.dispensation.dtu.dk. You can read more about formalities, necessary documentation, and good advice on exemption applications in the Study Guidance's guide on how to apply for an exemption that can be found at DTU Inside under 'Structure and rules'/'Exemption, leave and maternity leave'/'Exemption'/'I want to apply for exemption'.

Meeting dates for the board of exemptions and application deadlines can be found at DTU Inside under Structure and rules'/'Exemption, leave and maternity leave'/'Exemption'/'Exemption meetings.

Students who submit their application for exemption within the given deadlines can expect to receive a decision no later than 8-10 weeks after the board of exemptions has processed the application given that the application holds all necessary information. The processing time will therefore be extended if there is insufficient documentation or if the board of exemptions requests additional information. Questions regarding exemption can be directed to the Study Guidance or, if it concerns a specific exemption application, to studiedispensation@adm.dtu.dk.  

Application requirements
Applications for exemption must be justified and accompanied by the necessary documentation. Applications for exemption regarding illness must always be accompanied by medical documentation. The student in question must bear the expenses for the medical certificate. An application must also always be accompanied by a realistic study plan (prepared in the study planner) as well as a transcript of records including all exam attempts.

Circumstances where an exemption may be granted
The decision of the board of exemption on an application for exemption is always discretionary and based upon an individual assessment of the student's reasoned application combined with the circumstances concerning the situation. Applications for exemptions may be justified by the following:

  1. Special circumstances in which the student is not guilty. These circumstances can be such as personal illness, serious illness/death of a close relative, civil representative as a judge or jury, compulsory military service, or other unusual, external circumstances which concern the individual student, and for which the student is not usually responsible.

    A medical certificate for both physical and mental illness should include the doctor’s assessment of how the illness affects the ability of the student to study, including a prognosis of the duration of the illness, if possible, and whether the student is in treatment/improvement. Psychologist statements and other medical documentation that meet the above requirements may also be used. A medical certificate, etc. in connection with the application for additional exam attempts must only relate to whether one or more previous exam attempts have involved unusual circumstances in the form of illness and the like.
     
  2. The student has a functional impairment, where any special educational support (SPS) does not compensate sufficiently for the impairment. Documentation must be provided for the impairment, including any compensation the student receives in the form of special educational support.
     
  3. The student is an elite athlete. The student must attach a statement from the relevant sports association which documents that the student is an elite athlete. Find more information about applying for exemption as an elite athlete at DTU Inside under 'Academic offers and guidance'/'Elite sports'. It is also possible to apply for a leave of absence. Find more information on this at DTU Inside under 'Structure and rules'/'Leave of absence'.
     
  4. The student is an entrepreneur. Students must provide documentation on having their own business which has revenue and income-generating activities (company registration no. (SE no., annual accounts, and a description of the company should be supplied). The student's business must have a relevant engineering profile. Alternatively, the student can be a part of an entrepreneurial environment, for example, an incubator or entrepreneurial environment at DTU or regional growth environments. 
     
  5. The student is chairman of a voluntary organization under the Danish Youth Council (DUF), a member of the board of Polyteknisk Forening (PF student association), or similar organizations. It must be documented that the activities are so time-consuming that being a full-time student is not possible.

Circumstances that do not generally entitle students to exemptions
As a general rule, the board of exemption does not grant exemptions based on the following circumstances:

  • Time spent on regular or voluntary work
  • Participation in committee and board work, including department boards of studies and the advisory committees for the MSc programmes (CUU) and BEng programmes (DUU), respectively
  • Lack of knowledge of the rules governing the study programme
  • Personal circumstances, such as housing or financial problems, etc.

Exemption from the deregistration deadline for the exam
Before the exam takes place, a student may apply for an exemption from the deregistration deadline for the exam, if there are unusual circumstances that reason why the student could not deregister for the exam within the applicable deadline. Unusual circumstances may be illness, cf. 1. above. When submitting an application after the exam, emphasis will be placed on whether the student can document why an application was not submitted before the exam, e.g. due to hospitalization, illness, etc. If the student has participated in the exam, an exemption from the deregistration deadline for the exam cannot be granted.

A student who is granted an exemption for the deregistration deadline will be unsubscribed from the exam/exam attempt. If the student's first exam attempt is cancelled, he or she will no longer be bound by the course. Find more information at DTU Inside on 'Structure and rules'/'Exam'/'Registration and withdrawal'.

Application to be released from a binding course
Once the student has obtained a result in the exam in a course, the possibility of being released from the course is extremely limited. This is also the case if the student has not participated in the exam but has received the registration 'EM' (not met) and 'SYG' (ill).

Read about binding courses at DTU Inside under 'Structure and rules'/Teaching'/'Binding courses'. Here it appears, among other things, that you are automatically released from a course that is no longer offered. The student can be released from the course immediately after the course is completed, regardless of how many attempts the student has used in the course. However, the student is always entitled to his/her three exam attempts, cf. the rule that if a course is terminated, a further re-exam must be offered in the course in accordance with the rules for placement of the re-exams. Read more at DTU Inside under 'Structure and rules'/'Exam'/'Re-exams'.

BSc and MSc students
BSc and MSc students must submit their exemption application via the www.dispensation.dtu.dk. An exemption to be released from a course can only be granted in exceptional cases if there are unusual circumstances of a more long-term nature that are directly linked to the course and which for a long time prevent the student from completing the course. For example, students with special educational needs may be covered by this narrow exemption access.

If the student applies for an exemption to be released from a binding course solely on the grounds of extended study time, academic challenges with the course or wishes to change the academic composition of the study programme, this can not be included when assessing whether special circumstances apply, and the application will thus be rejected. 

BEng students
For BEng students, an exemption application to be released from a course can only be processed by the Danish Agency for Higher Education and Science, and not DTU. Only the agency has the competence to decide whether to grant an exemption. The possibility of obtaining an exemption and thus being released from a course is extremely limited and is only given if there are circumstances of an unusual nature that are directly related to the course and prevent the student from completing the course. The case processing time in the Danish Agency for Higher Education and Science is about 2 months for this type of application. Application and documentation, if necessary, is submitted via email to studiedispensation@adm.dtu.dk, after which DTU forwards the application to the agency with a case presentation and a recommendation for decision.

Appeal
Students who are not granted an exemption can appeal against the decision to the Dean of Undergraduate Studies and Student Affairs, who has been authorized by DTU’s President to deal with appeals regarding exemption decisions from the board of exemptions. The deadline for submitting an appeal is two weeks from the day on which the committee’s decision is announced to the student. Appeals must be made in writing and reasoned, and must be submitted via the exemption application system www.dispensation.dtu.dk. In the exemption application system, the exemption type 'Appeal against exemption decision' is selected, and the student must write the case number of the decision being appealed in the free text field. The case processing time for complaints to the Dean is approximately 3 months.

Leave of absence

Students have the opportunity to apply for a leave of absence from their study programme for up to one year if this is justified in special circumstances. Leave with special reasons can e.g. be justified on maternity/paternity leave, adoption, military service, or long-term illness.

If a student wishes to extend his/her current leave of absence beyond one year on the same grounds, the student must apply the Board of Exemptions for an exemption for extension of his/her leave at www.dispensation.dtu.dk. More information can be found at DTU Inside under ‘Structure and rules’/Exemption, leave and maternity'/Exemption'.

Maternity/paternity leave, adoption, and military service
Students who apply for a leave of absence on the grounds of maternity/paternity, adoption, or military service will always be granted a leave of absence after submitting the necessary documentation.

At DTU Inside under 'Structure and rules'/'Exemption, leave and maternity'/'Maternity leave', you can read more about what opportunities the student has if he or she becomes a parent during the study.

Personal illness                                                      
The student can apply for a leave of absence due to any long-term illness, which leaves the student incapable of active study, this includes mental illness. It is a requirement, that the student submits a medical certificate as documentation, which must state that the student is unable to study as a result of the illness, and the medical certificate must also state how long the student will be or is expected to be ill.

Illness of a close relative
The student can be granted a leave of absence to care for a close relative who is disabled, seriously ill, or dying. Parents, grandparents, children, and spouse/cohabiting partners are considered as close relatives. However, other persons may also be regarded as being close. The student must describe why this person should be considered a close person, and it must be documented with medical documentation that this person is seriously ill.

Elite sports
Students can be granted leave of absence after the presentation of documentation from e.g. Team Denmark. At DTU, you are considered an elite athlete if you participate at the highest level in the international competition structure within the sport in question and that you are therefore also appointed by Team Denmark or similar. Students who practice lower-level sports may exceptionally be subject to the rules if there is a prospect of him/her becoming an elite athlete at a later stage. Find more information on being an elite sports student at DTU Inside under 'Academic offers and guidance'/'Elite sports'.

Other special circumstances
The student can be granted a leave of absence due to other special circumstances that may justify this. Special circumstances are factors that make or will make it impossible for the student to engage in active study. In other words, factors that are beyond the control of the student and must be documented.

Leave during the final project
When applying for leave of absence during the final project, e.g. due to maternity or illness, the application must be accompanied by a statement from the project supervisor. It is the supervisor who, based on an academic assessment, determines whether the project deadline can be postponed corresponding to the leave period. If the supervisor cannot support a longer-term postponement of the project, the student has used an exam attempt, unless the student can provide documentation of illness, in which case the student receives the registration 'SYG' (ill). Read more about this registration at DTU Inside under 'Structure and rules'/'Exam'/'Assessment forms and grading'. 

The relevant curriculum contains a description of what opportunities the student has to apply for an extension of the submission deadline for the final project, e.g. in case of illness. See DTU Inside under 'Structure and rules'/'Final projects'.

Submission of application
The student must submit an application for leave of absence as well as documentation to the Office for Study Programmes and Student Affairs via the Study Administration using their contact form or if you are an external party by writing to studadm@adm.dtu.dk. The application form can be found at DTU Inside under ‘Structure and rules'/'Exemption, leave and maternity leave'/Leave of Absence’.

The application must be sent no later than three weeks within the period of leave that the student has applied for. A leave period may well be in the middle of a semester. No leave may be granted retroactively beyond the three weeks. 

Consequences of a leave of absence
Deadlines relating to the study programme, e.g. the first-year exam and maximum duration of the study, will be extended by the period of leave, calculated in entire semesters.

All study activities must stop during the period of leave. This includes participation in courses and the submission of assignments/projects. However, students may continue to register for and sit exams in the exam period during their leave of absence. If the student wishes to be withdrawn from exams during the leave, this must be marked in the leave of absence form. If the student has not asked to be withdrawn from exams during leave, and the student after the end of leave has not participated in any exams during leave, the student can contact the Study Administration using their contact form or if you are an external party by writing to studadm@adm.dtu.dk, after which exam attempts (EM/Not met) will be annulled.

Students will not receive monthly grants (SU) during their leave of absence. Questions on SU must be addressed to the SU team in the Office for Study Programmes and Student Affairs. Find contact information at DTU Inside under 'Academic offers and guidance'/'Guidance options'/'SU Office.

Students should also be aware that there may be special rules for study activity requirements for study accommodation/dormitories. Questions about this must be directed to the housing association/dormitory company in question.

Students may only exercise their voting rights and retain their eligibility during a leave of absence period exceeding six months if the period of leave expires at the beginning of the term of office at the latest.

During the period of leave, students must stay up to date on study announcements posted by DTU.

Termination of leave prematurely
Students who want to return to their studies before the end of their leave of absence must contact the Study Information using their contact form or if you are an external party by writing to studadm@adm.dtu.dk. Deadlines that have been postponed (first-year exam and maximum duration of study time) are not affected by the interruption, calculated throughout whole semesters.

Students who are in conflict with DTU's rules of study
If the student is in conflict with DTU's rules of study, such as the first-year exam, maximum duration of the study, or used up exam attempt, he/she must be aware that an exemption application on this matter must be submitted immediately after the end of the leave of absence. Read more at DTU Inside under 'Structure and rules’/Exemption, leave and maternity'/Exemption'. 

If the student has submitted an exemption application due to conflict with DTU's rules of study before his/her leave, this application may be withdrawn by the student as long as an exemption decision has not been made yet. Once an exemption decision has been made, this decision (which may lead to withdrawal from DTU) will take precedence over an application for leave of absence.

Special rules for non-EU-EEA students with a residence permit in Denmark
A student who is a non-EU/EEA fee-paying OR waiver student and has a Danish student residence permit should be aware that there is a very strong possibility that his/her student residence permit will be revoked by the Danish immigration authorities (SIRI), even if a leave of absence is granted by DTU. According to the law, DTU is obliged to inform SIRI when non-EU/EEA students get a leave of absence from the University. Revocation of the student's residence permit by SIRI means that the student has to leave Denmark with immediate effect. When the student is ready to resume his/her studies, he/she will have to apply for a new Danish student residence permit from his/her home country.

Bachelor students: for more information on this, please write to optagelse@adm.dtu.dk. Master students: for more information on this, please write to mscadmissions@adm.dtu.dk

SU (State Educational Grant and Loan Scheme)

Students should note the differences between DTU’s study-related rules and the legislation governing the State Educational Grant and Loan Scheme. Exemptions from DTU’s study-related rules will therefore not take account of SU issues.  Likewise, SU-related decisions will not have an impact on DTU’s study-related rules.

This means that students who are granted an exemption from DTU’s study-related rules do not necessarily comply with the terms of the Danish Act on the State Educational Grant and Loan Scheme for continuing to receive SU. Therefore, students may risk losing their SU in spite of any decisions made by DTU.

Rules on SU can be found on the website of the Danish Agency for Higher Education and Science: www.su.dk. All rules governing SU can be found in the Danish Act on the State Educational Grant and Loan Scheme (SU-loven) and the Ministerial Order on the Danish State Educational Grant and Loan Scheme (SU-bekendtgørelsen), (see ‘Love og bekendtgørelser’). These rules constitute the basis for decisions made by the SU office at DTU.

Further information about SU can be found at DTU Inside under ‘State Educational Grant and Loan Scheme (SU)’.

Withdrawal from study programmes

Students who wish to withdraw from their study programme at DTU are obligated to fill out a withdrawal form at DTU Inside under 'Structure and rules’/‘Withdrawal from study programmes’. The filled-out form must be sent from the DTU student mail to studadm@adm.dtu.dk.

Please note a withdrawal cannot be cancelled.

It is not allowed to be enrolled in more than one full-time education at a time. If the student is admitted to another full-time program outside DTU, he or she must actively withdraw from their studies at DTU. This does not happen automatically. 

If the student is considering applying for admission to DTU later on, read more about the rules for admission on DTU Inside under 'Structure and rules'/'Readmission'.

It is possible for students to temporarily interrupt their studies by applying for a leave of absence if it is justified in special documented circumstances. Read more about leave of absence at DTU Inside under 'Structure and rules'/'Leave of absence'.

If the student is newly admitted to DTU and wishes to withdraw from the programme in the first semester before 30 September (summer start) and 28 February (winter start), withdrawal is done by contacting the admission office:

If the student has questions or needs guidance before withdrawing from their studies, the Study guidance can be contacted.

Readmission into the MSc Eng programme

If previously enrolled students want to study at DTU again, they can apply for readmission.

Applicants who have withdrawn from their study programme themselves, or DTU has withdrawn them, can be readmitted in the same study programme within the MSc degree, at the earliest (understood as the date of commencement of studies) five months after their enrollment at DTU was terminated. For example, in relation to the summer admission, this means that an applicant must be unsubscribed by 1 April, to be able to resume for the semester start 1 September. 

Applicants who are in conflict with DTU's study rules
Applicants who have been disenrolled from their study programme by DTU because of a violation of DTU's rules (the first-year exam, used up exam attempts or maximum duration of the study, etc.) or who are in violation of those rules at the time of application for readmission will need to apply for an exemption. Such an application is only to be submitted once the applicant has been notified by DTU that he or she must apply for an exemption. An exemption must be applied for regardless of whether the student is applying for a place on a different study programme than the one in which the student was previously enrolled. 

In connection with the application for exemption, DTU assesses whether the applicant's opportunities to complete the education have significantly improved since he/she was last enrolled at DTU. This assessment can i.a. include academic and health conditions. The applicant must thus not apply for an exemption for the rule that he/she was in conflict with, but instead, focus on why the opportunities to complete the study programme have been improved.

If the application for an exemption is accepted, it will be assessed whether the applicant can be readmitted. If the application for an exemption cannot be accepted, the student’s application for readmission will be rejected.

Read more about exemption from DTU's rules at DTU Inside under 'Structure and rules'/'Exemption'.

Limitation period for previously passed courses
Courses/educational elements passed more than five years prior to readmission to DTU, cannot - as a general rule - be transferred to the student's new enrollment. However, the relevant head of study may, in special cases, make an exemption from this rule on the basis of a specific academic assessment. Whether an exemption can be granted is assessed by the head of study in connection with the assessment of the readmission application. Courses, that date back more than five years, will only be transferred to the applicant's new study programme, if the applicant wishes to do so.

Application and application deadlines
Applications for readmission to the MSc programme are submitted via DTU’s ordinary admission to the MSc programme in accordance with the applicable deadlines and admission requirements.

See more at  DTU’s website under ‘How to apply for MSc in Engineering programmes’.

Processing of the application
Applicants will be readmitted if all the following conditions are met:

  • The applicants meet the applicable admission requirements for the study programme on the date of admission.
  • The applicants are granted an exemption following any application for this.

Deadlines, courses and exam attempts
The maximum period of study for readmitted students is the prescribed period of study + one year from the readmission date. The maximum period of study will be reduced by one semester for every 30 ECTS credits that the student has already passed.

The student is granted a new exam attempt on courses for which all exam attempts have been used if the course forms part of the study programme.

If the student is readmitted to the same master's programme, all courses, both compulsory and optional which the student has previously passed or failed in this programme, will automatically be transferred to the new enrollment and will therefore still be part of the student's new study plan.

Change of study programme and field of study on MSc Eng programmes

 

Change of field of study on the MSc Eng programmes

If a student wishes to change the field of study at DTU, DTU has to assess if the student can change study programme or field of study.

If the student cannot change the field of study, it will be assessed whether the student can be admitted to the study programme. 

Change of field of study means that the student changes the field of study within the same study programme, i.e. from one MSc Eng programme to another MSc Eng programme

Application and application deadlines
Students who wish to change their field of study on an MSc Eng programme at DTU must apply for admission to the new field of study in accordance with the applicable deadlines for admission. The students must meet all admission requirements for the new MSc field of study before the semester starts.

The rules for admission to DTU’s MSc programmes are described on DTU’s website.

Change of field of study with study start on 1 September
Applicants who apply for a change of field of study must comply with the same application deadlines as other applicants for DTU’s MSc Eng programmes. Application deadlines are found at DTU.dk under ‘Admission to MSc programmes’ 

Applications for a change of field of study must be submitted via www.dans.stads.dk. Applicants have a duty to state that they are already enrolled in a study programme at DTU.

Change of field of study with study start on 1 February
Applicants who apply for a change of field of study must comply with the same application deadlines as other applicants for DTU’s MSc Eng programmes. Application deadlines are found at DTU.dk under ‘Admission to MSc programmes’

Applications for a change of field of study must be submitted via www.dans.stads.dk. Applicants have a duty to state that they are already enrolled in a study programme at DTU.

Processing of the application
For an applicant to change the field of study, the following requirements must be met:

  • The applicant must meet the applicable admission requirements for the desired study programme
  • The applicant must meet the applicable language requirements

Change of study programme on MSc Eng programmes

A change of study programme includes the following:

  • External change of study programme from a study programme at another university to an MSc Eng programme at DTU

In connection with a change of study programme from another university to DTU, the applicant must comply with the same deadlines as other applicants for the MSc Eng programmes at DTU. Application deadlines are found at DTU.dk under ‘Admission to MSc programmes’.

Consequences of a change of field of study and study programme for MSc Eng students

Deadlines for change of field of study and study programme on MSc Eng programmes
The maximum period of study is the prescribed period of study + one year from study start on the new field of study/study programme; however, reduced by one semester for every 30 ECTS credits transferred for the student to the new field of study.

Courses and exam attempts
Exam attempts on failed courses in the previous field of study will be transferred if such courses are mandatory or part of the mandatory groups in the new field of study or is not applicable with a course in the new field of study.

Failed courses that can only be transferred as elective courses will not be transferred unless the student wishes to take these courses as part of the new field of study. If the student wishes to include previously failed courses in the new MSc field of study, the number of used exam attempts for the course will be transferred to the student’s new MSc field of study.

Students who have used all their exam attempts on one or more courses that are included in the new field of study must apply for an exemption for additional exam attempts. Such an exemption can only be applied for after the change of field of study. The students are themselves responsible for checking whether they need to apply for an exemption.

DTU does not provide information to students who change the field of study on their MSc Eng programme about whether they need to apply for an exemption for used-up exam attempts.

Students who change their field of study must also register for the courses they wish to take in the new field of study.

Head of study

Peter Vilhelm Skov
Building:Hovedbygning Room:011
Phone:35 88 32 63