Disciplinary measures

These rules apply to all students at DTU, also students at continuing education and at 'DTU Adgangskursus'. The rules also apply to PhD students who violate the exam rules (cheating at exam/plagiarism) in master courses or ph.d. courses. See section 7 and 8 below. 

  1. Students must comply with the rules and other regulations governing students’ conduct and behaviour at DTU. Violation of the rules will have consequences ranging from a reprimand to permanent expulsion from the DTU programme, depending on the nature of the violation.
  2. Furthermore, students must comply with general ethical norms laid down for students and staff at all universities and higher education institutions, and deliberate acts in violation of such norms which will not be spelled out in the rules and regulations may have the same consequences as mentioned below.
  3. During their studies, students should behave in a considerate and orderly fashion to ensure the smooth running of the University’s activities. Students thus have an obligation to take into consideration the needs of other students and staff, as well as the University’s property, buildings, and belongings, when they are on the University’s premises. This means, for instance, that noisy behaviour, eating, drinking, smoking, etc. is prohibited if it causes inconvenience to others in any way. Students must observe the rules for good behaviour and safety regulations posted on signs, notice boards etc. in laboratories, libraries, classrooms, exam rooms, conference rooms, corridors, and canteens, as well as in the surrounding areas.
    Specifically, the following is prohibited at DTU: 
    a) Offensive behaviour, cf. DTU Guidelines regarding harassment
    b) Smoking indoors or in the immediate vicinity of the buildings at DTU
    c) The use of psychedelic drugs, including other drugs which may have psychedelic effects such as nitrous oxide ('laughing gas')
    d) Alcohol consumption during lectures
    e) Staying overnight at DTU
  4. Cases involving minor disciplinary measures (except cases on violation of exam rules) are generally handled by the manager/lecturer responsible for the relevant room or activity, i.e. the lecturer in connection with teaching-related problems, the departmental management in connection with problems with department rooms, or a supervisor in connection with special activities, for example in data bars and workshops. The manager/lecturer may invite students to an interview to discuss the case and, issue an oral warning against repeating the violation. The manager/lecturer does not have the authority to sanction the students in other ways than the two options mentioned above. The manager/lecturer must ensure that the provisions set out in the Danish Public Administration Act are observed, including that students are given the opportunity to make a statement before a an oral warning is given. If the manager/lecturer deems that the violation justifies more severe sanctions than an oral warning, or if the student fails to change the behavior that lead to the oral warning, the case will be reported to the Office for Study Programmes and Student Affairs through aus-sekretariat@dtu.dk. The Office then will obtain a statement from the student on the matter, and make a decision in the case.
  5. Cases involving violation of the exam rules must be reported to the Office for Study Programmes and Student Affairs (see ‘Cheating at exams and other forms of assessment’ under ‘Exam’).
  6. Any violation of criminal law, law of illegal substances and other legislation committed by students in connection with activities at DTU are reported to the Director, who will decide whether to report the case to the police. In addition to the processing of the case by the police, violations of legislation will also be handled as a disciplinary and sanctioned by DTU.
  7. The following sanctions may be imposed if DTU’s rules are violated:
    a) Reprimand
    b) Issuing of an oral or a written warning against repeated violation of the rules
    c) Expulsion from courses, workshops etc. for a maximum of one semester
    d) Expulsion from an exam, not obtaining an assessment of a performance or cancellation of an exam result
    e) Temporary or permanent expulsion from the University.
    In case of expulsion of a PhD student, the expulsion will always be permanent, and the enrollment at DTU will cease. If the PhD student is employed at DTU, the employment will automatically cease.  

    The above sanctions may be combined. The sanction depends on the severity of the breach, prior violations, the risk of reoccurrence, the need to ensure the smooth running of the University’s activities and to maintain respect for the work done at the University and whether the University’s interests can be sufficiently safeguarded if a less serious sanction is imposed

    a) A reprimand is the mildest reaction to a disciplinary matter, and is not considered a sanction.

    b) A warning implies that any subsequent violation of the rules will be treated as repeated violation and an aggravating circumstance.

    c) Expulsion from a course, workshop etc. for a semester, is a sanction that is merely relevant for the Office for Study Programmes and Student Affairs to consider, if the student previously has been given one or several oral or written warnings because of the students behavior in the relevant course/workshop. The lecturer/manager also have the authority to decide on an immediate expulsion from a course/workshop. Read more on ‘Academic prerequisites for course participation’.

    d) Expulsion from an exam, not obtaining an assessment of a performance or cancellation of an exam result are sanctions that are relevant in cases regarding violation of the rules of exam (cheating). The sanction may include the relevant course in its entirety, including all part exams, or under exceptional circumstances a part exam in a course. If the sanction only includes one of the part exams, it is up to the manager/lecturer to decide, if the students is to be given the opportunity to do the part exam in the same course period, and therefor give the student the opportunity to continue on the course. The exam (course) always counts as an exam attempt, even though the student is expelled or  the exam performance  is cancelled. The student will be able to resit the course/project according to the general rules for re-exams (see ‘Re-exams’ under ‘Exam’). The student will loose the right to a quick re-exam according to the rules regarding re-exam in the same exam period or in immediate continuation thereof when students lack only one course to finish their programme.

    e) Expulsion from the University may be exercised in the event of gross or repeated violation of the rules and norms above, and if the University deems it necessary to impose this serious sanction to ensure the smooth running of the University or to ensure continued confidence on part of the outside world in the University.
    Expulsion from the University means that the student is withdrawn from the study programme and is excluded from all participation in courses and exams. Expelled students are not entitled to have any tuition fees reimbursed for the period of expulsion. Students expelled for a limited period are automatically readmitted at the end of the expulsion period. 
    PhD students cannot be expelled for a limited period but will be permanently expelled if this option is used.

The student can submit a complaint about the disciplinary decisions to the dean responsible for the retelevant programme. The dean’s decision may be appealed to the Danish Agency for Science and Higher Education in accordance with section 34 of the Danish University Act.

DTU’s IT security rules for students

The following rules applies for all students at DTU, also for students at continuing education and at DTU Adgangskursus.

Purpose of the IT security rules
In drawing up its IT security rules, DTU wants to establish a framework for maintaining a stable and well-functioning IT system with a minimum of disruption to operations while at the same time protecting user privacy, email privacy, and personal data as stipulated by law. The guidelines have been issued by the Executive Board in cooperation with the IT function.

DTU’s rules on IT security are to make sure that DTU does not experience:

  • Unauthorized use of DTU’s IT systems
  • Illegal use and copying of software and data
  • Breach of confidentiality i.e. unauthorized persons gaining unauthorized access to data
  • Data corruption, i.e. unintentional deletion or modification of data
  • Operational disruptions, i.e. the use of DTU’s IT systems in a manner which prevents normal operation or leads to unwanted use of ressources.

Who is subject to the IT security rules?
The rules apply to all students who use DTU’s systems or networks, whether at DTU or accessing DTU’s systems from outside.All users of DTU’s systems are obliged to keep themselves informed about the applicable rules at all times.  Questions about IT use or problems can be emailed to AIT at itsupport@student.dtu.dk. Help can also be given, if students make use os Helpdesk in the DTU Library at Lyngby campus.

User IDs and passwords
The assigned user ID is strictly personal, and must only be used by the person to whom it is issued.

The corresponding password is personal and strictly private, and must not be disclosed to anybody else. If you suspect that your account has been compromised, you must force a password change.

If you suspect that your username/password has been misused by others, it must be reported immediately to AIT via e-mail itsupport@student.dtu.dk or by contacting AIT in the Helpdesk in the DTU Library at Lyngby campus.

Copying and protecting data and software
DTU has purchased software licences for the IT systems which are made available to DTU students. The programs must not be used in a way that violates the licensing terms. The licensing terms vary for the different software packages. The specific rules are available by contacting your local IT support for the relevant licensed programme/system.and will in so far as possible be published on the website where the software is downloaded.

As a general rule, the software must not be copied or installed on equipment which does not belong to DTU. This also applies even though it is technically possible to copy the software without breaking DTU’s security system. This is only permissible if it is specifically stated that this is legal or after having obtained prior approval from the local IT support (alternatively the AIT servicedesk).

Data and software in other users’ data fields must be considered their private property. It is not permitted to attempt to access such data without prior agreement with the data owner. This also applies even though data can be accessed without breaking DTU’s security system.

Rules for using DTU’s IT systems as well as external systems or services, that DTU may provide access to.

  • All IT resources in the form of computers, servers, licences, printers, disk space, network traffic, etc. must only be used for study-related purposes. If a project includes personal data, the data must be processed in accordance with applicable legislation. Read more at DTU Inside under ’Studerende som databehandlere.
  • DTU’s IT systems must not be used for commercial purposes.
  • The use of DTU’s IT systems must not violate Danish legislation, and all content must be sober.
  • It is not permitted to publish defamatory or generally offensive material.
  • The use of DTU’s IT systems must not damage DTU’s reputation.
  • Copyright rules must be observed. For example, DTU’s network and servers must not be used for sharing copyrighted material in a way that does not comply with the applicable rules.
  • It is not permitted to overload IT systems unnecessarily, for example through excessive disk usage and network traffic, without prior agreement with the local IT support (alternatively the AIT Service-desk).
  • All users are allocated a disk quota which must not be exceeded. Excessive use may result in files being deleted at any time to keep the total disk usage within the quota. Unused quotas may not be transferred to other users. DTU makes back-up copies of user files to a limited extent.
  • It is not permitted to disconnect or refrain from using any security software which is installed (antivirus, etc.).
  • DTU reserves the right to examine the content of data and software on user areas in connection with operational disturbances, suspected unlawful acts, or violations of the rules.
  • Please note, that DTU collects and registers information on the use of DTU’s IT systems and networks (logging). The collection of information happens primarily with a view to fixing errors and capacity planning but can also be used as part of investigations regarding violation of the present set of rules. Further, the information can also be passed on to relevant authorities according to Danish law. Information collected by DTU will only be used and passed on anonymized (statistically) unless they relate to an investigation of abuse.

Procedure in the event of violations of the IT security rules
If suspicion occurs regarding breaches of the IT security rules or rules regarding personal data, it must be reported to the Office for Study Programmes and Student Affairs via AUS-Sekretariat@dtu.dk.

Violation may cause disciplinary sanctions for the student. See DTU Inside under ‘Structure and Rules'/'Disciplinary measures towards students’.

Following a consultation procedure with the student and other relevant parties suspected of violating the rules, the Office for Study Programmes and Student Affairs makes a decision on the matter. If the student maintains that there are legal discrepancies in the decision, the student can appeal to the dean of the relevant study programme within two weeks of receiving the decision.

22 NOVEMBER 2019