Students who fail to comply with DTU’s rules governing their study programme may only continue their studies if granted an exemption. DTU’s exemption committee may grant an exemption from rules contained in curricula, course descriptions, and DTU’s rules and regulations, provided that the exemption does not conflict with any acts or ministerial orders in the field of education.

The decision of the exemption committee on an application for exemption is always discretionary and based upon an individual assessment of the students reasons combined with the circumstances concerning the situation..

The application
Applications for exemptions must be submitted electronically via the exemption application system www.dispensation.dtu.dk. You can read more about submitting exemption applications in the Student Counselling Office’s guide ‘I want to apply for exemption’. Meeting dates for the exemption committees and application deadlines can be found at DTU Inside under ‘Deadlines and meeting dates’ under ‘Exemption’.

Students who submit their application for exemption within the given deadlines, can expect to receive a decision no later than 6-8 weeks after the exemption commitee has processed the application. Questions regarding exemption can be directed to the Study Guidance or to the exemption team on studiedispensation@adm.dtu.dk.  

Application requirements
Applications for exemption must be justified and accompanied by the necessary documentation. Applications for exemption regarding illness must always be accompanied by medical documentation. The student in question must bear the expenses for the medical certificate. An application must also always be accompanied by a realistic study plan (prepared in the study planner) as well as a transcript of records including all exam attempts.

Circumstances where exemption may be granted
Applications for exemptions can be justified by the following:

  1. Special circumstances, where the student is without fault. These circumstances can be such as personal illness, serious illness/death of a close relative, civic duties to serve as a lay judge or juror, compulsory military service, or other unusual, external circumstances in the life of the individual student and for which the student is not usually responsible.

    A medical certificate for both physical and mental illness should include the doctor’s assessment of how the illness affects the ability of the student to study, including a prognosis of the duration of the disease if possible.
  2. The students has a functional impairment, where any special educational support (SPS) does not compensate sufficiently for the impairment. Documentation must be provided for the impairment, including any compensation the student receives in the form of special educational support.
  3. The student is an elite athlete. The applicant must attach a statement from the relevant sports association which documents that the student is an elite athlete.
  4. The student is an entrepreneur. Students must provide documentation on having their own business which has revenue and income-generating activities (company registration no. (SE no., annual accounts, and a description of the company should be supplied). The students business must have a relevant engineering profile. Alternatively, the student can be a part of an entrepreneurial environment, for example an incubator or entrepreneurial environment at DTU or regional growth environments. 
  5. The student is chairman of a voluntary organization under the Danish Youth Council (DUF), a member of the board of Polyteknisk Forening (PF student association), or similar organizations. It must be documented that the activities are so time-consuming that being a full-time student is not possible.

Exemption in connection with maternity/paternity leave
Upon submission of an application, the study activity requirement will be reduced by 45 ECTS credits for the birth giving parent. At the same time, the maximum period of study is extended by one year. Any first-year exams will be postponed correspondingly.
Upon submission of an application, the study activity requirement will be reduced by 22.5 ECTS credits for the non birth giving parent. At the same time, the maximum period of study is extended by six months. Any first-year exams will be postponed correspondingly.

Upon submission of an application, the study activity requirement will be reduced by 25 ECTS credits for a birth giving parent enrolled at a Corporate MSc Eng Programmes, and the maximum period of study is extended by one year. For the non birth giving parent enrolled at a Corporate MSc Eng Programme the study activity requirement will be reduced by 12.5 ECTS credits, and the maximum period of study is extended by six months.

Applications to reduce the study activity requirement on grounds of maternity/paternity leave must be made by filling out af form on ‘Application to extend deadlines due to parenthood’ and sending it via email from the student email address accompanied by the required documentation to studadm@adm.dtu.dk. The application must be submitted by the student no later than a year after the birth of the child.

Circumstances which do not generally entitle students to exemptions
As a general rule, the exemption committees do not grant exemptions based on the following circumstances:

  • Regular or voluntary work
  • Participation in committee and board work, including department boards of studies and the advisory committees for the MSc programmes (CUU) and BEng programmes (DUU), respectively
  • Lack of knowledge of the rules governing the study programme
  • Personal circumstances, such as housing or financial problems, etc.

Students who are not granted an exemption can appeal against the decision to the Dean of Undergraduate Studies and Student Affairs, who has been authorized by DTU’s President to deal with appeals regarding exemption decisions. The deadline for submitting an appeal is two weeks from the day on which the committee’s decision is announced to the student. Appeals must be made in writing and reasoned, and must be submitted via the exemption application system www.dispensation.dtu.dk. The assessment of the appeal to the Dean is approximately 3 months.

22 NOVEMBER 2019