Special exam arrangements

Special exam arrangements granted by AUS

The Office for Study Programmes and Student Affairs (AUS) may allow special exam arrangements on the basis of the following conditions:

  1. Students with physical or mental impairment (e.g. physical disability, dyslexia, etc.).
    The impairment must have a significant impact on the student’s potential exam performance.
  2. Students in their first year of study in Denmark whose native language and qualifying exam are not Danish, provided that the exam is in Danish only.
  3. Students with similar difficulties, for instance students who are in the last month of pregnancy or who are breastfeeding an infant.

It must be possible to document the circumstances on which the grant of special conditions is based.

For more information about valid documentation please visit Exam / Special Exam arrangements / I want to apply for special exam arrangements

The granting of special arrangements presupposes that AUS assesses that it is necessary to equate the student with others in the same examination situation. It is a prerequisite that the grant of special arrangements does not lower the academic level of the exam.

Depending on the student's application, situation, diagnosis, documentation, etc. AUS may grant the student special exam arrangements that apply from anything between a semester and for the remainder of the study period. It will be stated in the answer to the application how long the student has been granted special exam arrangements, and the next deadline for a new application will be stated if the student should possibly wish to apply again.

Special arrangements at written exams

The following special arrangements may be granted at written exams.

  • Extra time: Usually 25% extra time is granted.
  • Use of own computer, possibly with support programs: Also for exams where aids are otherwise not allowed. A solemn declaration must be signed. Typically applied for by dyslexic, visually impaired as well as physically challenged students.
  • Special physical setting: Typically if the student is physically challenged and needs a height adjustable table, or if the student is very sensitive to sound or suffers from social anxiety.
  • Other: E.g. noise canceling headphones, table lamp with special light, etc.

The decision to grant students special arrangements for written exams is valid for the following written exams and is granted on the basis of the following practice:

  • Written exams held during the ordinary exam period. The student usually receives extra time by an automatic assignment.
  • Minor written exams on campus (on-site exams), which are either a prerequisite for participation in the exam, or which are included with a minimum of 20% or more in the final assessment. It is typically held during the teaching period and handled by the lecturer. The student must make the lecturer aware that he/she has been granted special arrangements for a written exam by AUS. The student must contact the lecturer per mail and attach the answer to the application as documentation of the special arrangements the student has been granted. There may be cases where it is not practically possible to give the student the arrangements granted by AUS, e.g. with regard to special physical surroundings.

Application deadlines and filing of application

  • 1. november
  • 15. april
  • 1. juli

Application for special arrangements at written exams must be sent from the student email to specialexamconditions@adm.dtu.dk The application form can be found at DTU Inside under 'Exam' / 'Special exam arrangements'. Here you can also read more about filling out the application form. In the case of emergencies (e.g. a broken arm), students can apply after the deadline by writing to studadm@adm.dtu.dk.

The application is processed in AUS. The case workers are subject to a duty of confidentiality, and personal information as well as the outcome of the application will therefore be treated as confidential. AUS makes a decision based on the application and the enclosed documentation. The answer to the application is sent to the applicant's student email 2-3 weeks after the application deadline. At the same time, a physical letter is also sent with PostNord. It is therefore important that the student's postal address is updated in the National Register.

USB key for written exam
Students who have been allowed to use their own computer can apply to have non-digital exam assignments handed out on a USB key. The relevant application form for can be found at DTU Inside. If the student wishes to hand in the exam assignment on a USB key, the students must inform the lecturer beforehand.

The deadlines for having the exam assignment handed out on a USB key are as follow:

  • Ordinary winter exam after the autumn 13-week period: 1 November
  • Exam after 3-week period in January: the last day of the supplementary registration period
  • Ordinary summer exam after the spring 13-week period: 15 April
  • Exam after 3-week period in June: the last day of the supplementary registration period
  • Exam after 3-week period in July: the last day of the supplementary registration period
  • Reexam and exam after 3-week period in August: the last day of the supplementary registration period

Special arrangements for final projects
If the period the student has been granted special arrangements for written exams also includes the period for a final written project (BEng project, BSc project, or MSc thesis), the student may receive up to 3 weeks extra time to prepare the project prior to the start of the project. It is up to the student to decide whether he or she wants one, two or three weeks. Should the student prepare his/her project in collaboration with students who have not been granted extra time, extra time will be granted to the entire project group. The answer to the application must be presented as documentation to the project supervisor. The extension of the project period must be registered by the supervisor in the Project Registration System (Projektindberetningssystemet) prior to the start date of the project. For any questions the SPS Unit can be contacted at specialexamconditions@adm.dtu.dk The student must be aware that DTU's rules and SU's rules do not coincide on this point.

Special exam arrangements granted by the lecturer

The following is a description of the special arrangements that a lecturer may provide in other exam situations. In these cases, it is not a question of the student being entitled to special arrangements, but the examiner / lecturer must take into account the student's special challenge, if relevant and possible. The SPS Unit can assist the lecturer with guidance, if desired, via specialexamconditions@adm.dtu.dk

The student must contact the course coordinator / lecturer, if he/she wishes to request special arrangements, and provide documentation of the matter on which the request is based. However, if the cause is speech challenges, this is assumed to be assessable during a regular conversation.

Oral exam
The student can be granted extra time (typically 25%) for the preparation time before the oral exam, for the exam itself (e.g. for speech challenges) or for both. Granting special arrangements presupposes that the lecturer assesses that this is necessary in order to place the student on equal terms as the other students. The SPS Unit (aus-sps@adm.dtu.dk) can assist the lecturer in this assessment as needed. It is a prerequisite that the grant of special arrangement does not lower the academic level of the exam. The student must contact the lecturer no later than one month before the oral exam. Exam anxiety is not a valid reason for special arrangements. Read more at DTU Inside under ‘Exam '/' Special exam arrangements '/' I want to apply for special exam arrangements '. If the student is to take part in an oral group exam, but is part of a group where the other students have not been granted extra time, the lecturer / examiner may assign the whole group extra time.

Projects in courses
For longer-term projects / assignments in courses, the student can request the lecturer to extend the project period. It is the lecturer's decision based on a practical assessment, including e.g. with regard to feedback / assessment to the other students on the course, whether it is possible to grant extra time. If the student is part of a group, and if he/she is able to apply for extra time for his/her project work, while the other group members are not able to apply for extra time, the lecturer/course coordinator can grant extra time to the whole group.

Exams outside DTU

Grants of special exam arrangements is only valid at DTU. If a student takes courses at other universities, the student must familiarize himself / herself with the university's rules and procedures for applying for special exam arrangements. This also applies to students enrolled in a joint programme in Denmark or abroad, or if the student is studying abroad or is going to study abroad.

25 NOVEMBER 2020