Special exam arrangements

Special arrangements at written exams
The Office for Study Programmes and Student Affairs may allow special exam arrangements at written exams within the ordinary exam periods for:

1.    Students with physical or mental impairment (e.g. physical disability, dyslexia, etc.).
The impairment must have a significant impact on the student’s potential exam performance.

2.    Students in their first year of study in Denmark whose native language and qualifying exam are not Danish, provided that the exam is in Danish only.

3.    Students with similar difficulties, for instance students who are in the last month of pregnancy or who are breastfeeding an infant.

The reason for granting special arrangements must always be documented. Exam stress is not a valid reason for allowing special arrangements.

The following is considered valid documentation: a) dyslexia test, b) a doctor’s note from your own GP or a consultant describing the applicant’s study/exam-related challenges, c) documentation for a non-Danish qualifying exam (if applying on the basis of first year of study in Denmark), and d) a pregnancy journal (if applying due to pregnancy/birth).

For special exam arrangements to be allowed, the Office for Study Programmes and Student Affairs must deem this to be necessary to ensure that the student is examined on equal terms as the other students. It is a precondition for allowing special exam arrangements that the academic level of the exam is not lowered.

Applications for special exam arrangements must be submitted to aus-sps@adm.dtu.dk by 1 November at the latest for winter exams, by 15 April at the latest for summer exams, and by 15 June at the latest for re-exams in August. The application form can be found DTU Inside. In the case of emergencies (e.g. a broken arm), students can apply after the deadline by writing to studadm@adm.dtu.dk.

Students with permission to use their own computer can make a request to have non-digital exam assignments handed out on a USB key. The form can be found here. If the student wish to hand in his/her exam assignment on a USB key the student must inform the lecturer beforehand. The deadlines for making a request to have your exam assignment handed out on a USB key are as follows:

  • Ordinary winter exam after the autumn 13-week period: 1 November
  • Exam after 3-week period in January: the last day of the supplementary registration period
  • Ordinary summer exam after the spring 13-week period: 15 April
  • Exam after 3-week period in June: the last day of the supplementary registration period
  • Exam after 3-week period in July: the last day of the supplementary registration period

Reexam and exam after 3-week period in August: the last day of the supplementary registration period

If the student wants to apply for special arrangements at written exams outside the ordinary exam periods, the student needs to refer to the conditions for oral examinations (see below), because these exams are administratively handled by the departmental course coordinators.

Special arrangements at oral exams
The course coordinators may allow special arrangements at oral exams.

The circumstances which form the basis for allowing such special arrangements must be documented.
Exam stress is not a valid reason for allowing special arrangements.

The following is considered valid documentation: a) dyslexia test, b) a doctor’s note from your own GP or a consultant describing the applicant’s study/exam-related challenges, c) documentation for a non-Danish qualifying exam (if applying on the basis of first year of study in Denmark), and d) a pregnancy journal (if applying due to pregnancy/birth).

For special exam arrangements to be allowed, the course coordinator must deem that it is necessary to ensure that the student is examined on equal terms with the other students. The SPS-team at the Office for Study Programmes and Student Affairs can assist the course coordinators in making this assessment as required. It is a precondition for allowing special exam arrangements that the academic level of the exam is not lowered.

In order to apply, the student must contact the course coordinator no later than one month before the oral exam in order to secure an agreement.

https://studieinformation.dtu.dk/english/rules/exam/special-exam-arrangements
22 NOVEMBER 2019